Accounting Assistant

Scheduled Weekly Hours: 40

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This position will assist with the accurate and timely preparation of the Sturdy Memorial Foundation and affiliate and Sturdy Memorial Hospital financial statements. The position will primarily verify and take ownership of the daily cash reconciliation. Assist in general ledger account reconciliations and month-end close process. Participate in other ad hoc projects, as needed. These duties are to be completed within the policies, practice guidelines and procedures of the Hospital.

Education/Training

• Associate’s degree in accounting required
• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.

Licenses/Certification: N/A

Required Qualifications and Skills:

• Minimum of 0-3 years of experience in accounting, bookkeeping or finance, preferably in healthcare, hospital or medical office environment
• Basic knowledge of general accounting principles (GAAP)
• Experience with accounts payable, accounts receivable, and/or general ledger support
• Proficiency in Microsoft Office, particularly Excel
• Strong attention to detail and accuracy in data entry and financial recordkeeping
• Ability to maintain confidentiality of financial and patient-related information in accordance with HIPAA and organizational policies
• Strong organizational, time management, and problem-solving skills
• Ability to communicate effectively with internal departments, vendors, and staff
• Ability to work independently and collaboratively in a fast-paced healthcare environment

Preferred Qualifications and Skills:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field
• Ability to understand and apply General Accounting principles and procedures. 
• Experience working with hospital financial systems, ERP systems, or healthcare accounting software
• Ability to perform reconciliations, account analysis and prepare journal entries as needed
• Experience with financial reporting, account reconciliations, and month-end close processes
• Familiarity with healthcare revenue cycle processes, including billing, reimbursement, and insurance payments
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis
• Strong analytical and problem-solving skills with the ability to identify discrepancies and resolve issues efficiently
• Demonstrated ability to work effectively with cross-functional teams, including finance, revenue cycle, and clinical departments
• Prior experience supporting internal or external financial audits

Essential Job Functions:

• Reconcile and balance daily cash activity from internal systems and third-party sources.
• Review and monitor daily cash reconciliations and communicate with appropriate hospital departments and staff to resolve discrepancies.
• Provide support to hospital cashiers and offsite personnel with daily close procedures.
• Assist with the preparation of documentation for the annual audit and Form 990 filing as needed.
• Prepare and process journal entries and assist with financial statement preparation.
• Participating in and document inventory counts as needed for audit or other operational purposes.
• Identify and report financial variances or discrepancies to Accounting Managers as appropriate.
• Assist with general ledger reconciliations and other accounting functions as assigned.
• Respond promptly to inquiries from coworkers, department leaders, and auditors regarding financial information and processes.
• Support the Staff Accountant with ongoing training and guidance related to cash procedures and reconciliation processes.
• Utilize advanced Excel functions, including formulas and pivot tables, to analyze large datasets and support financial reporting.
• Participate in month-end close activities, assist with ad hoc financial projects, and develop an understanding of departmental business processes.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AGE AND DIVERSITY RELATED CRITERIA:

Consistently treats patients, colleagues and visitors with dignity and respect, while being sensitive to the differing needs of all age groups, backgrounds, characteristics and cultures.

ABILITY TO FULFILL JOB EXPECTATIONS: Must have the ability to perform the essential functions of the position, including required work hours, locations and physical demands, without posing a direct threat to the health and safety of themselves or other individuals in the workplace, and with or without reasonable accommodation.

PHYSICAL DEMANDS:

• Prolonged periods of sitting while working at a computer and reviewing financial records.
• Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office  equipment.
• Ability to view and analyze information on a computer screen for extended periods.
• Occasional standing and walking within the department or between office areas.
• Ability to communicate effectively in person, by telephone, and through electronic communication.
• May occasionally lift, carry, or move office materials weighing up to 10–15 pounds (e.g., files, documents, office supplies).
• Ability to maintain focus and attention to detail when reviewing financial data and reports.

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Salary Range: $22.35-$33.98

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Salary Range Details

The pay range displayed on each job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set, and education. This is not inclusive of the value Sturdy Health’s benefits package (if applicable), which includes among other benefits, healthcare/dental/vision and retirement. For annual salaries this is based on full-time employment.

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Sturdy Memorial Hospital is an equal employment opportunity employer. There is no discrimination because of race, color, creed, age, gender, sexual orientation, national origin, veteran status or disability.