Job Description

At APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient against the threats of climate change to restoring contaminated ecological systems.

Job Overview: Under direction of the Business Manager, provides professional accounting and analysis support in AP, AR, and Payroll functions to project and divisions. Advises on financial matters and maintains full responsibility for designated projects.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

Key Responsibilities/Accountabilities:

• Prepare invoicing for fixed price and cost-plus lines, including support documentation.
• Prepare journal entries as they relate to balance sheet accounts, inter-company invoices, cash receipts, and

  reclassifications of costs relative to Acquisition Command instructions; ensuing that they are within the

  guidelines as stated in the CPAF Contract, Cost Accounting Standards (CAS) and Generally Accepted

  Accounting Principles.

• Oversee Accounts Payable Processing and vendor accounts, PO receipts pre-processing: daily software

  processing, variance resolution, and Payroll dispensation.

• Maintain all AP, AR, and Payroll records appropriately and provide supporting documentation and

  supplemental explanations to internal and external auditors.

• Maintain, reconcile, and ensure the accuracy of all Balance Sheet accounts and supporting detailed sub ledgers.
• Prepare all monthly journal entries to include vehicle and liability insurance accruals, union pension records,

  award fee accruals, corrections to current and prior periods and other records as required.

• Prepare and distribute reports, special analysis and pertinent documentation as required to support projects,

  internal divisions, and ongoing and onetime special projects.

• Reconcile and ensure the accuracy of all general ledger accounts to include fixed assets, balance sheet and

  income statement line items.

• Track invoice payment status and reduce unpaid accounts receivable to the lowest extent possible.
• Participate in the financial month-end closing process in a timely manner; ensuring accurate accruals are

  booked into appropriate accounts.

• Maintain schedules, logs, and supporting documentation for all reconciliations, special analysis, and project in

  support of FROM departmental finance and accounting.

• Ensure that the FROM accounting systems and related sub-ledgers are in accordance and agreement with the

  CPAF Contract, Internal Revenue Service (IRS) regulations, GAAP, FAR, CAS, and California State regulations.

• Ensure that reports required to support operating divisions, recurring and special projects and other users of

  FROM data are distributed on a timely basis and that the data is accurate

• Oversee timesheet data entry, processing, and tracking in relevant systems.
• Update personnel records in appropriate systems.
• Process payroll to include termination payouts when necessary.
• Compute and update fringe, vacation, and PPL for Union employees.

Basic Qualifications:

• High School diploma or equivalent.
• (Preferred however not needed):AA degree with emphasis in Business Administration or Accounting. General accounting and/or government

  contract accounting experience.

• 3 years of experience full proficiency in role or 1 year with applicable AA degree.
• The applicant may be required to demonstrate competency in above listed areas prior to employment
• Must possess a valid California driver's license
• Demonstrated knowledge in the operation of a computer and Microsoft office; Microsoft Excel: Intermediate

  or Advance level.

• Minimum typing speed of 35 wpm and ability to use 10-key adding machine.
• Systems Used: MAXIMO, JDE, Citrix, SharePoint, Docusphere, and SmartData.
• Ability to translate budgetary numbers and categories into reports.
• Exceptional customer service and communication.
• Must be able to read, write and speak fluent English.
• Must have excellent verbal and written communication skills.

Working Conditions:

Frequent exposure to dust, desert pollen, extreme heat and cold associated with desert environment and

natural conditions existing on Fort Irwin.

Work Week: Monday-Friday

Work Hours: 0700-1530

Overtime: Exempt

Travel: Seldom

Physical Factors:

The following terms are used to describe the percent of time spent performing the physical factors below:

occasionally (1%-33%); frequently (34%-66%); continuously (67%-100%).

Standing: occasionally Reaching: occasionally Sitting: frequently

Walking: occasionally Stretching: occasionally

Lifting: occasionally Pushing: occasionally

Moving: occasionally Pulling: occasionally

Bending: occasionally Climbing: occasionally

Stooping: occasionally Balancing: occasionally

Twisting: occasionally Kneeling: occasionally

Crouching: occasionally Crawling: occasionally

APTIM is committed to providing a benefits package that accomplishes the primary purpose of our programs which is to protect and promote the health and financial well-being of our employees and their families. APTIM's health care and insurance benefits include the following programs: medical, dental, vision, prescription drug, basic life insurance, optional life insurance, spouse life insurance, child life insurance, basic accidental death dismemberment, optional accidental death dismemberment, short- and long-term disability with optional buy-ups, employee assistance program, health care spending account, dependent care spending account, health savings account and business travel accident insurance for themselves and their eligible family members, per plan guidelines. Multiple voluntary benefits are available to employees for enrollment including critical illness, hospital indemnity, accident insurance, etc. APTIM also provides participation in a retirement program, paid absences such as vacation time (annual days determined by length of service) and sick leave to eligible employees in accordance with the APTIM sick pay policy and as required by law. The targeted salary for this position is $62,000 per year.

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Additional Job Information

Who we are and what we do:

APTIM is a global industry leader headquartered in Baton Rouge, Louisiana. With more than 4,000 employees worldwide, APTIM specializes in critical infrastructure, technical and data solutions, program management, environmental services, resilience, as well as sustainability and energy solutions. Our dedicated people have the proven experience and expertise to provide integrated services and solutions to government agencies, commercial, industrial, and energy customers. APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and the natural world, and creating an inclusive equitable environment that celebrates the diversity of our people.

Watch our video:

Aptim Making a Difference