JOB SUMMARY
This position is responsible for accurately inputting and updating information into computer systems
and databases, ensuring data integrity and organization. Works with various data sources, both digital
and physical, and may also perform general administrative tasks.
RESPONSIBILITIES AND DUTIES
Primary Responsibilities:
• Accurate and timely data entry into computer systems that includes but Is not limited to:
o Family demographics
o Health information including physicals, dental, screenings, immunizations, and child
development process.
o Emergency contacts and consents
o Educational information including developmental assessments and child development plans
o Volunteer information
o Individual family partnership agreements
o Attendance information and meals
o Activity and service delivery tracking
• Compiles reports for administrative and center level staff.
• Works closely with staff to obtain missing or incomplete information
• Works with staff and parents in developing community projects.
• Recognizes and acts as a resource for parents and community volunteers.
• Assist in obtaining information for children with suspected disabilities.
• Attend agency and community meetings, workshops, training, and National Accreditation
Commission and National Head Start Association, (NACS) Programs.
Secondary Responsibilities:
• Must present a professional image in conduct, attitude, and attire.
• Satisfactory completion of mandatory trainings.
• Additional duties as assigned.
QUALIFICATIONS
Education and Experience:
• Associates degree in Information Technology
CAO of WNY, Inc. is an equal opportunity employer.
• Three (3) years’ experience in data entry
OR
• High school diploma or GED equivalent
• Five (5) years’ experience in data entry
• Previous experience in community work or Head Start/Early Head Start preferred.
Skills and Abilities:
• Must always maintain confidentiality.
• Active listening, writing, and verbal communication skills.
• Possess good organizational skills.
• Must prove ability to enter data in an accurate and timely manner by passing an entry-level
computer test at the time of application.
• Proficient in Microsoft Office Suite
Physical Demands:
• Frequently required to sit.
• Must be able to tolerate moderate to loud noise.
• Ability to lift/move up to 25 pounds.
Application Requirements:
• Completion of the following documents:
o CAO Employment application
o NYS SCR Clearance Form with acceptable clearance
o Criminal Record Certification and free of criminal convictions of crimes against children
(misdemeanor or felony)
o Fingerprinting required.
o Release for Reference Checks
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential
job functions.
Skills Required
- Associate degree in Information Technology and three years of data entry experience
- High school diploma or GED equivalent and five years of data entry experience
- Previous community work or Head Start/Early Head Start experience
- Ability to maintain confidentiality
- Active listening, writing, and verbal communication skills
- Good organizational skills
- Pass an entry-level computer test demonstrating accurate and timely data entry
- Proficiency in Microsoft Office Suite
- Ability to sit frequently, tolerate moderate to loud noise, and lift or move up to 25 pounds
- Acceptable NYS SCR clearance
- No criminal convictions involving crimes against children
- Fingerprinting and reference checks
What We Do
Community Action Organization of Western New York, (CAO) is a 501(c) 3 nonprofit organization based at 45 Jewett Avenue, Buffalo, NY. The CAO is a community-based, citizen-driven organization founded in 1965 as part of our nation’s “war on poverty” and provides essential health & human services, educational and training programs to the poor, low-income citizens of Erie County, NY. The CAO serves the community through their network of more than 50 locations throughout Erie County. Through this network, CAO runs more than 50 children and family, crisis and emergency, neighborhood, employment and training, housing and development, drug and community technology programs and services. Our mission is to promote opportunities for low-income families and individuals to achieve and sustain self-sufficiency through advocacy, partnerships and services. Each year we help more than 21,000 individuals and 9,000 families gain access to programs or services that might otherwise have not been available. The CAO also operates four resource centers in the city of Buffalo; the JFK Community Center, the Edward Saunders Community Center, the Pratt-Willert Community Center and the CAO Alphonso “Rafi” Greene Jr. Masten Resource Center. In addition, we operate a community resource center in Angola, NY. St. Martin Village, a 60 unit low-income housing complex at the site of what was once the German Roman Catholic Orphanage, is a recent addition to the CAO, and a community resource site which opened in 2012. We also initiated the Home Improvement Resource Program (HIRP) in 2012 and to date have provided millions of dollars in home improvement and weatherization resources to the community. In 2016, we also expanded our Head Start program to include three sites located within Niagara County.
