We are looking for an organized Workplace Services and Experience Coordinator to manage a variety of daily tasks, projects, and programs across our Workplace Services team. Our team is broad in scope and includes members of Operations/Facilities, Food, Travel, Front of House, Events, and Desk Admins, each performing functions necessary to support the firm.
As a member of our Workplace Services team, you will champion the culture of Jane Street. We work hard to create and maintain a workplace environment where all employees feel engaged and equipped to do a great job, and visitors feel cared for. You will be central to helping our team achieve this atmosphere.
You will focus on supporting the team in identifying and overseeing a variety of projects and tasks from idea to implementation, collaborating with internal teams and external vendors to ensure smooth execution and help improve our processes. These projects will largely support our New York team, but may occasionally involve projects with our other offices worldwide.
Responsibilities of this role might include:
- Assisting with shared calendar management, maintenance, and updating
- Helping manage content for internal global meetings; taking and managing meeting notes
- Assisting in tracking milestones and deliverables for local and global projects
- Helping organize team events and supporting the execution of employee community group events
- Supporting internal communications, both within the Workplace Services team, and from the team to the broader firm
- Supporting desk moves and floor openings
- Keeping internal Workplace Services pages up to date, and aligning globally where possible
- Creating onboarding documents that ensure consistency across all areas of the team during a new hire onboarding period
- Jumping in and supporting the different teams within Workplace Services (Operations, Food, Travel, Front of House, Events, and Desk Admins) as needed
- Keeping an eye on what other teams outside of Workplace Services are working on, what is new, and thinking about how we can assist
- Have a bachelor’s degree and 2+ years of experience in administration or project management
- Proactive and self-motivated with strong organizational skills and attention to detail
- Interested in understanding and improving processes
- Able to handle competing priorities in a challenging, fast-paced environment
- Strong analytical thinker and problem-solver
- Approachable and humble about what you do and don’t know; not afraid to ask for help
- Strong written and verbal communicator with great people skills
- Have a positive, professional attitude and presence
- Skilled with Google Workspace
- Previous experience with Jira is a plus
If you're a recruiting agency and want to partner with us, please reach out to [email protected].
Top Skills
What We Do
Jane Street works differently. As a liquidity provider and market maker, we trade on more than 200 trading venues across 45 countries and help form the backbone of global markets. Our approach is rooted in technology and rigorous quantitative analysis, but our success is driven by our people.
Our bright, beautiful offices in the heart of New York, London, Hong Kong, and Amsterdam are open and buzzing with conversation. We come from many backgrounds and encourage travel between offices to share perspectives. Some of our best ideas come from bumping into a visiting colleague at the office coffee bar.
Markets move fast. Staying competitive as we’ve grown has required constant invention—of new trading strategies, technology, and processes. We’ve found this is easier when you hire humble, kind people. They tend to help each other, and prioritize teamwork over titles.
We invest heavily in teaching and training. There’s a library and a classroom in every office, because deepening your understanding of something is considered real work. Guest lectures, classes, and conferences round out the intellectual exchanges that happen every day.
People grow into long careers at Jane Street because there are always new and interesting problems to solve, systems to build, and theories to test. More than twenty years after our founding, it still feels like we’re just getting started.
