Trainee Administrator

Key Responsibilities

• Assisting with the formation and ongoing administration of a portfolio of companies, trusts and limited partnerships
• Preparing minutes, resolutions and correspondence, coordinating of the timely execution of documentation, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records.
• Processing of bank payments, reconciliation of payment logs and approvals.
• Production and circulation of invoices, fee collection and chasing debtors.
• Ensuring client records are maintained accurately and with a high degree of integrity.
• Accurately recording all time spent dealing with client matters and ensuring the clients are correctly invoiced.
• Adhering to all applicable internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, the reporting of suspicious activity or transactions, client due diligence and record keeping.
• Pro-actively taking on additional responsibilities and administration tasks as required.
• Highlighting any suggestions or innovative ideas to improve the efficiency of daily tasks, including those which will improve the overall client experience
•  Driving personal development using all the resources available.
  

Skills, Knowledge and Expertise

• Strong academic background.  Willingness to study towards professional qualification (e.g. ICSA or STEP)
• Previous relevant administration experience or enthusiasm to move into a corporate administration position
• Excellent written and verbal communication skills 
• Working knowledge of MS Office package (Outlook, Word, Excel, Power Point). Experience in using Viewpoint would be an advantage
• Ability to deal with tasks independently and use own initiative
• Responsive and client focused, with strong organisational skills and attention to detail 
• Must be committed and driven to achieving excellence for themselves, their client and their team

About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.