Team Assistant

| London, Greater London, England, GBR
Sorry, this job was removed at 5:25 p.m. (CST) on Wednesday, July 17, 2024
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Company Description

Informa is a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.


Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.


Global Support is a Division within Informa and is the ‘team behind the commercially facing teams’. More information on Global Support can be found here: https://www.informa.com/divisions/global-support/. This role will be working with our Legal & Governance team.


Job Description

  • Excellent calendar management skills, including the ability to coordinate meetings across multiple time-zones
  • Booking domestic and international travel, accommodation and visa arrangements
  • Manage expenses across two different online systems (UK & US)
  • Manage the processing of invoices via SAP (online system) 
  • Arrange both internal and external meetings and, when required, collate and issue agendas.
  • Book meeting rooms, refreshments, arrange lunches for internal meetings as required
  • Building strong relationships with all levels across the entire Group and key external stakeholders, both in the UK and internationally. Key relationships for this role will be with EA/PA’s across the business
  • Prioritize and multi-task to meet deadlines in a fast paced, team environment
  • Demonstrate initiative, resourcefulness and an ability to manage multiple assignments under various deadlines
  • Must be Internet savvy and be proficient in Microsoft Office, especially Outlook, Teams, PowerPoint and Excel
  • Lead on organizing and executing social engagements across the team
  • Flexibility to cover EA’s absence, as and when required
  • Management of Compliance Officer mailbox: responding to and escalating due diligence requests
  • Administration for two compliance technology platforms (setting up new users/removing users - all training will be provided))
  • Onboarding new colleagues
  • Intranet admin/maintenance.

Qualifications

PLEASE NOTE: Candidates applying must have previous experience supporting senior individuals and/or teams within a large organisation. Experience managing individuals outside of the UK would also be advantageous.


  • A reputation for resourcefulness, integrity, results and commitment to excellence.
  • Positive and energetic personality
  • Outstanding verbal and written communication skills
  • Ability to multi-task and prioritise
  • Demonstrated success organising events for executives
  • An appreciation for every little detail and exceptional organisational skills
  • A general interest in learning technology solutions
  • The ability to maintain confidentiality and professionalism in all things
  • An entrepreneurial spirit and a “get things done” mentality
  • Technologically savvy and adaptable (multiple expense systems, travel system, etc.)

Additional Information

Why work at Informa?

Employee experience is very important to us at Informa. On top of joining a supportive, diverse and ambitious team that welcomes all types of candidates. We are also flexible with different working patterns and prioritize promotions internally. Our benefits include:

  • Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely.
  • Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks.
  • Broader impact: take up to four days per year to volunteer, with charity match funding available too.
  • Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms, and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves.
  • Time out: 25 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year.
  • A flexible range of personal benefits to choose from, plus company funded private medical cover.
  • A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares.
  • Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more.
  • Recognition for great work, with global awards and kudos programmes.
  • As an international company, the chance to collaborate with teams around the world.
  • Regular social events and networking opportunities.

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

See how Informa handles your personal data when you apply for a job here: https://www.informa.com/talent/informa-applicant-privacy-notice/

More Information on Informa
Informa operates in the Artificial Intelligence industry. Informa was founded in 1998. It has 3741 total employees. To see all 152 open jobs at Informa, click here.
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