Tanzania - Documentation Executive (Internal Only)

Who We Are:

At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organisations.

Role Summary:

The main responsibilities for the Documentation Executive position will involve complying with the import & Export documentation procedures of authorities and Customs at the same time adhering to policies and procedures, to assist clients in having a smooth operation in taking delivery of their cargo. This should be done while extending quality services to Principals.

Internal Job Posting: Existing Employees Only

Contract: Fixed Term Contract (Maternity Cover) 

Location: Dar Es Salaam, Tanzania (On-Site)

Key Responsibilities: 

Manifests

• Ensuring timely manifests are received from load ports and if not following up with them for the same.
• Processing of principal container manifests in the system and downloading the same into ships
• Processing other manifests Principals by entering the details manually.
• Checking the manifest by printing the same to ensure that each and every shipment is updated. Incase of any discrepancies, liaising with load ports before lodging of the manifests.
• Editing the manifest by amending any incorrect information from the manifest and updating any incorrect coding.
• Reprinting the manifest for second check by a documentation colleague
• Presenting the re-checked manifest to the Supervisor for a final check / approval of the same
• Check all correction advises received from port of loading and update all the necessary corrections in the manifest.
• Filing the manifest and submitting the hard copies of the same.

Arrival notices

• Once the manifest is complete, printing and sending checked original arrival notices.

CFS Release Orders

• Printing of CFS release orders and submitting same to the relevant CFS operator for arrangement preparation before vessel arrival. A copy is then dispatched to the Port Authority.

Invoicing

• Checking and preparing charges followed by printing invoices for the entire manifest for approval and signing by the Commercial team.
• Updating these charges in the system.
• Once hard copies are signed off, dispatching the originals to customer service / counter, and the yellow copies to accounts.

Rebates

• Timely preparation of rebates for PCC carriers and sending to the CFS operators for approval and subsequent payment.

Candidate Requirements:

• 1-3 years hands on experience in the same function within a shipping agency/Logistics /Maritime domain.
• Proficiency in MS Office application (word, excel, outlook, PowerPoint, etc.) and related internal systems.
• Knowledge of customer base and their requirements.
• Good knowledge of Shipping industry.

You will receive: 

A diverse range of benefits, depending on your geographical location. At this instance, you will enjoy:

• A place to grow your career - we’ll help you set big goals and exceed them.
• Competitive salary package.
  
• Work with talented, committed, and supportive teammates.
• Value Award celebration events.

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: 

Global Perspective - we connect the world and see the bigger picture. 

The Power of People - we rely on the strength of local agent knowledge and relationships. 

Progress - we adopt new thinking and push for positive change in our industry. 

#WeAreInchcape

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. 

Additional Information:

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation depending upon your geographical location. 

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

#LI-DNI