D-ploy is an IT and Engineering Solutions company with operations throughout the EMEA region including Switzerland, Germany, Czech Republic, Austria, UK, as well as the USA. We pride ourselves on delivering innovative and superior services and solutions to numerous industry-leading clients. By building relationships and trusted partnerships within the IT community, we optimize our customer’s IT productivity and contribute to the organization’s success and value. We are interested in talking to engaging, flexible, and solution-oriented individuals who are looking to become a part of a dynamically growing and international organization. We are focused on creating value where IT counts, join us! Our ambition is to catalyse innovation capability by supporting priority teams to develop truly customer-centred products and services. We are developing an end-to end approach that provides design, design thinking, agile and lean approaches to product development.
We are looking for a Talent Acquisition Coordinator with Romanian to support our key projects designing innovation tools, training and experiences. ! This role lasts initially until the end of October 2026 with expected extension, where only a full-time cooperation is available as form of cooperation.
Tasks and Responsibilities
• Coordinate Pre-boarding Activities: Oversee the end-to-end pre-boarding process, including the creation and management of offer letters in the local language.
• Ensure Compliance and Data Integrity: Initiate and track employment checks, including drug and medical screenings, ensuring all actions are compliant with internal policies and legal requirements.
• Manage Candidate Documentation: Maintain accurate and confidential candidate information, ensuring all records adhere to data protection and compliance standards.
• Support Hiring Processes: Partner closely with Talent Acquisition Business Partners (TABPs) and Hiring Managers to ensure a smooth candidate and stakeholder experience.
• Handle Discrepancies: Identify and escalate discrepancies in background checks to the team lead, ensuring timely resolution and proper documentation.
• Deliver Administrative Excellence: Contribute to continuous improvement in processes, documentation, and coordination efficiency within the Global Talent Acquisition team.
• Collaborate Across Teams: Act as a reliable liaison among recruiters, hiring managers, and candidates, ensuring clear communication and a seamless hiring process.
Requirements
• 1+ year of experience in coordination or administrative roles within Human Resources (HR) or Talent Acquisition (TA).
• Strong organizational skills and exceptional attention to detail, with the ability to manage multiple priorities in a dynamic environment.
• Proficiency in Microsoft Office Suite, with advanced Excel skills preferred.
• Experience working with Talent Acquisition systems (e.g., Workday) is an advantage.
• Familiarity with pre-boarding processes, including contract generation, global mobility, or visa processing, is highly desirable.
• Demonstrated ability to manage stakeholders across different locations and functions in a remote or hybrid environment.
• Excellent problem-solving, adaptability, and communication skills.
• University-level degree strongly preferred.
• Fluency in English and Romanian is required.
• Candidates must declare Criminal record extract not older than three months
Benefits
- Fishing for Friends program – our referral program
- Refreshments in the D-ploy office
- Vouchers (B-day voucher, wedding, and new born surprise, 5-years and10-years anniversary surprise)
- Further development and professional advancement
- Friendly and international working environment
- Competitive salary and various benefits
- Company-sponsored events
Is IT in your DNA?
Top Skills
What We Do
D-ploy is an IT Engineering and Consulting Company with a wide portfolio of services and solutions suitable for globally as well as regionally operating companies.
Our strength is in providing proven standard and individually tailored solutions helping our customers achieve their strategic and business goals.
Our core competencies are operational IT Infrastructure services and consulting in the areas of Service Management, Program and Project Management as well as Quality Management.
Company Profile
Founded in January 2003 in Kaiseraugst, Switzerland, D-ploy has been growing steadily by expanding its expertise, portfolio and geographical presence across Europe and in the US. Our main focus has always been on ensuring that IT enables the Business, supports value generation and contributes to the overall work efficiency. With the customer-centric attitude and pragmatic approach to IT, we became a trusted and preferred IT partner to many customers proving again and again, that we can do IT.
Building our expertise and establishing long-term partnerships with our customers, we understand the value of sustainable practices driven by compliance with industry standards and implementing best practices. Therefore, since 2016 D-ploy has been ISO 9001 and ISO/IEC 20000-1 and as of 2017 ISO/IEC 27001 certified.
We strive to continuously offer the most suitable and innovative service solutions to our current and future customers by staying agile, understanding the industry needs and keeping up to date on the market trends.
