Specialist, Executive Assistant II

We’re seeking a future team member for the role of Specialist, Executive Assistant II to join our Managed Account Solutions platform. This role is located in Berwyn, PA.

In this role, you’ll make an impact in the following ways:

• Provide high-level administrative support to one or more senior executives and, as needed, a broader team.
• Manage complex calendars, travel, meetings, and related logistics, including agendas, materials, and minutes.
• Prioritize competing requests, manage shifting deadlines, and exercise sound judgment in a fast-paced environment.
• Handle information with discretion, tact, and professionalism.
• Serve as a key point of contact for executives, direct reports, senior leaders, and internal and external partners.
• Draft, prepare, and distribute correspondence, reports, presentations, and other business documents.
• Assist with reporting, data gathering, and presentation preparation to support leadership needs and broader sales organization priorities.
• Research, compile, analyze, and summarize information to support executive decision-making and team needs.
• Coordinate projects, events, workshops, and conferences, including vendor and participant communications.
• Support budgeting, expense management, billing, supply ordering, and other operational or administrative processes.
• Help resolve escalated issues, anticipate needs, and proactively address administrative and operational challenges.
• Maintain organized records, filing systems, and office procedures to support efficient day-to-day operations.
• Embrace and use AI-powered tools and new technologies to improve efficiency, organization, and overall administrative support.
• May provide guidance to other support staff, assist with onboarding or training, and help coordinate team administrative activities.
   

To be successful in this role, we’re seeking the following:

• 5+ years of total work experience preferred. Bachelor's degree in lieu of some experience may be considered.
• Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.
• Effective collaboration and communication skills are required, including information exchange with internal and external contacts.
• Prior experience facilitating the full range of administrative activities for a senior executive.
• Prior experience being responsible for your own quality and accurate completion of work as well as being responsible for effective collaboration with senior leaders.
• Priority experience executing longer term work/projects as requested.
• Requires ability to effectively prioritize competing requests and switch focus as needed.
• High school/secondary school or the equivalent combination of education and experience is required; bachelor's degree, AA degree or relevant business certifications preferred.
• Applicable vocational training or certifications (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) preferred.

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

At BNY, our culture speaks for itself, check out the latest BNY news at BNY Newsroom & BNY LinkedIn

 Here’s a few of our recent awards:

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

BNY assesses market data to ensure a competitive compensation package for our employees. The expected base salary for this position when employment commences can be found in the Job Info section at the bottom of the posting. 

Base salary offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Base salary is only part of the total rewards package, which may include eligibility for an annual discretionary incentive award. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan as well as participate in Company-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee’s eligible dependents. Eligible employees also may receive other benefits (including various paid time off benefits, such as vacation and sick time), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, the employee will be in an “at will” position and the Company reserves the right to modify base salary (as well as any other discretionary payments or compensation programs) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.