Senior Portfolio Administrator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Senior Portfolio Administrator

Bellville

Description

Liaison between Fund Managers and Administrators as well as assisting with all aspects of Fund Admin Operations.

Perform operations related to a unit trust fund.

Job specification

• Setting Up Unit Trust Funds
• Implementing Fund Changes
• Opening of Offshore Bank Accounts
• Setting Up new classes
• perform Fund Maintenance

Investigating and resolving Fund Queries:

• Fund Queries from Service Providers and Trustees
• Partner Queries
• Logging Cherwell’s for Partners
• Managing Cash Recon Queries
• Warning Flow Checks
• New Manager Introduction and Training
• Fund Pricing Checks and Verification

Pricing Errors & Price Fixes

• Communicating
• Impact Assessments
• Implementation of Corrections

Client Rebates:

• Changing rebate rates on Silica, checking and following up to make sure changes are in place
• Performing pre-month end checks
• Performing detailed month end checks

Help to manage the FinSwitch profiles:

• Loading Funds
• Fund Maintenance
• Loading New Users
• Managing of Apex reporting and distribution list changes for Partners
• Running Scrip Transfers, Take On’s and Amalgamations
• Lodging of Instruments in Custody
• Calculating and loading of Weighted Average Cost
• Following up with the partners to make sure instructions are in place
• Help to resolve unmatched local and foreign trades

• Help to resolve failing trades
• Corporate Events
• Business Online & Banking Updates for Fund Managers
• Processing Fee Payments
• Processing Ad Hoc Local Payments
• Processing Foreign Payments
• Performing month end fee checks
• Service Fees
• Performance Fees
• Updating of registers and ensuring integrity of data
• Bank Information Sheet
• Fee changes
• Corporate Events
• Rebates
• Pricing Errors
• SARS
• Warning Flows
• Contact Lists
• Completing Month End Tasks
• Fixed Transaction Fee Calculations
• Managing Year End Audit
• Completing quarterly templates for Allan Gray
• Quarter End Distribution Information and Checks
• Completing of foreign tax documentation incl W8BENE for US
• Managing delivery of C23 Data to Maitland and subsequent queries
• Sourcing of quarterly TER data
• Managing Process Documents
• General day-to-day queries, requests, assisting wherever possible
• Assist junior staff members where possible
• Sharing of knowledge and information

Technology

• Excel

Skills Required:

• Relevant degree or diploma
• 3- 5 years relevant experience in the financial services/asset management industry with knowledge of CIS Funds.
• Basic Excel skills is essential.
• Basic understanding of unit trusts and investments
• Accuracy and attention to detail is absolutely critical
• An ability to work accurately under pressure to meet deadlines.
• An ability to take initiative and work independently;
• Attention to detail
• Ability to communicate effectively at various levels;
• An ability to think analytically and identify and solve problems effectively

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;

• Competitive remuneration commensurate with skills and experience;

• Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.