Senior Payroll Administrator

| Chicago, IL, USA | Hybrid
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Winner of Built In's 2024 Best Places to Work
About ABN AMRO Clearing USA LLC:
ABN AMRO Clearing USA LLC (AAC-USA) is a subsidiary of ABN AMRO Clearing Bank N.V. We are a global clearing firm that provides an integrated suite of financial services to professional trading participants in the global financial market.
The core service offering consists of clearing, execution, stock borrowing and lending, settlement. AAC-USA has a Global Reach through direct and indirect clearing memberships to over 90 of the world's leading exchanges. Our international network provides comprehensive market access to exchange-listed instruments such as stocks, futures, and options. ABN AMRO Clearing USA LLC-Member FINRA, NFA, FIA and SIPC.
Job Overview
The Senior Payroll Administrator will have both administrative and strategic responsibilities. The role will partner with the Human Resources team, Talent Acquisition and stakeholders across the Company to undertake a wide range of Payroll related tasks outlined below.
Job Responsibilities

  • Timely and accurate administration of company payroll for all US employees
  • Partner with finance to reconcile and journal semi-monthly payrolls and balance payroll accounts by resolving discrepancies
  • Ensure compliance with applicable federal, state and local laws, and monitoring proposed legislation changes
  • Process semi-annual payments for the Supplemental Executive Compensation Plan
  • Manage the vendor file feed process and the annual W-2 process
  • Manage the ADP Comprehensive Outsourcing Services (COS) local partnership to maintain timely and accurate payrolls and tax filing which include employee and company level amendments
  • Lead tax support for tax equalization for Expat associates
  • Own processing and balancing 401k, HSA and FSA funding accurately and timely
  • Support Human Resources Director by providing headcount and turnover reporting on a monthly basis
  • Facilitate reporting for Equal Employment Opportunity Commission (EEOC), Census Data, Global, and other ad hoc requests
  • Implement and maintain standard operating procedures and work instructions as they relate to Human Resources Administration, payroll and benefits
  • Own data administration for all employee life-cycle events into various HRIS
  • Act as strong HR team member to support various HR initiatives as needed
  • Support end of year annual compensation process by generating master spreadsheets and conducting analysis ad needed
  • Serve as the point-person for data requests in support of employment insurance policy renewals
  • Manage related unemployment claims and employment verification requests
  • Respond to and act as point person for all payroll related inquiries


Job Requirements

  • 8 + years of ADP payroll experience
  • Bachelor's Degree
  • Intermediate to Advanced Excel Skills
  • Knowledge of federal, state and local employment laws
  • Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
  • Excellent written communication skills
  • Excellent telephone and oral communication skills
  • Ability to maintain a high level of confidentiality
  • Sense of urgency and commitment to high level of customer service
  • Certified Payroll Professional (CPP) Certification a plus


Perks and Benefits
As a global leader in financial services, we rely on the strengths of our employees to deliver their best work for our clients. We invest back in our employees by offering a host of benefits and perks.

  • Competitive health benefit offerings, including choice of three medical plans through BCBS-IL, dental, vision and flexible spending accounts
  • Complimentary annual membership to One Medical as well as an EAP
  • Robust 401(k) Plan with a generous match and vesting schedule
  • Use it or lose it pre-tax commuter benefits, corporate Divvy memberships and employer paid benefits such as term life and AD&D and disability insurance
  • Generous paid time off, sick days, a robust holiday schedule and parental leave plans.
  • Monthly wellness subsidy used towards wellness activities
  • Flexible hybrid work schedules
  • Open communication including regular Town Hall meetings with the Management Team
  • Forward-thinking, culture-based organization with collaborative teams that promote diversity, equity and inclusion
  • Free coffee & tea and "bagel Wednesday"
  • Employee-led Social and Philanthropy Committee to bring awareness and fun to the employees
  • Awesome office space with a large kitchen/meeting gathering area - including a foosball and ping pong table
  • Private, well-equipped Mother's room
  • Office is conveniently located in the Chicago Loop Financial District - close to CTA and Metra
  • Well maintained building (an architectural "masterpiece") and a part of Chicago history - also includes a robust business center with a café, game-room and a shared rooftop terrace with green space


This information is intended as a summary of potential benefits only. Eligibility for the plans and programs listed here depends on the nature of employment, length of service and other factors. Actual coverage is governed by supporting summary plan descriptions and related policies.
ABN AMRO Clearing USA (AAC-USA) is proud to be an equal opportunity employer. AAC-USA celebrates diversity and does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, status as a victim of domestic violence, sex offenses or stalking, genetic predisposition or carrier status, gender identity or expression, or any other characteristic protected by applicable federal, state or local laws. We cultivate a culture of inclusion for all employees that respects individual strengths, views and experiences. We believe that our differences enable us to be a better and stronger team - one that makes better decisions and delivers better business results. Additionally, AAC-USA participates in the E-Verify program in the US.

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What are ABN AMRO Clearing USA LLC Perks + Benefits

ABN AMRO Clearing USA LLC Benefits Overview

As a global leader in financial services, we rely on our employees to deliver their best work for our clients. We invest in our employees by offering a host of benefits and perks.

• Flexible hybrid work schedules (generally a minimum of three days per week onsite) with a one-time stipend to help improve hybrid working capabilities
• Generous paid time off, sick days, market-based holiday schedule, sabbatical leave, parental/bonding leave plan and volunteer day off
• Competitive health benefit offerings, including choice of medical plans through BCBS-IL, dental plan, vision and flexible spending accounts
• Complimentary annual membership to One Medical, a dedicated EAP and a benefits concierge service
• Employer paid benefits such as term life, AD&D and disability insurance
• Robust 401(k) Plan with a generous match and vesting schedule
• Annual learning stipend and tuition assistance program to help employees pursue additional education
• Company-issued laptops and role dependent mobile stipend
• Corporate Divvy memberships and pre-tax commuter benefits
• Monthly wellness subsidy available to be used towards wellness and fitness activities
• Regular, open communication including monthly Town Hall meetings with the Management Team
• A matrixed, culture-based organization with collaborative teams that promote diversity, equity and inclusion
• Free coffee & tea, fresh fruit and snacks, “bagel Wednesday” and monthly treats to celebrate workiversaries and birthdays
• Employee-led committees to bring awareness and inclusive activities to our employees
• Modern open office with a large kitchen/meeting gathering area – including foosball and ping pong tables
• Private, well-equipped Mother’s room

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
Team based strategic planning
Open office floor plan
Employee-led culture committees
Hybrid work model
In-person all-hands meetings
Monthly Town Halls to share local and global updates, including, what’s happening in the Chicago and New York offices and updates from the CEO and Management Team.
Flexible work schedule
Flexible hybrid work schedules generally a minimum of three days per week onsite.
Diversity
Dedicated diversity and inclusion staff
Highly diverse management team
Diversity manifesto
Health Insurance + Wellness
Flexible Spending Account (FSA)
Employees can set aside pre-tax money for certain health and dependent care expenses.
Disability insurance
When you can’t work—even for a short period of time—your financial situation can become difficult very quickly, making disability insurance important. Premiums 100% covered by Company.
Dental insurance
Having healthy teeth is an important part of your overall well-being. We offer a wide range of dental services, including preventative care.
Vision insurance
Eyesight is an integral part of your overall health and a key component to safety. Good vision care is essential. Premiums 100% covered by Company.
Health insurance
BCBS-IL plans with Rx benefits and great plan designs - PPO, HDHP & HSA and HMO (for Chicago based full-time employees). Complimentary membership to One Medical and a benefits concierge service.
Life insurance
Basic life 2x annual salary; basic AD&D – no cost to employee! We also offer an option to purchase (reduced group rates) additional life/AD&D and option to add spousal/dependents.
Wellness programs
Committed to employee wellness and offer a subsidy of up to $100/month with proof of wellness activity.
Mental health benefits
Company-sponsored EAP that offers confidential services available to full-time employees and immediate family members.
Financial & Retirement
401(K)
Both traditional and Roth option with a 3-month waiting period; once those three months are satisfied, you will be 100% vested in Company-match dollars!
401(K) matching
Match $1 for $1 up to 6% of your employee contribution per paycheck. 100% vested after three months of full-time employment.
Performance bonus
Discretionary variable compensation - payable once a year.
Charitable contribution matching
Child Care & Parental Leave
Generous parental leave
Birthing parents receive 12 weeks of parental leave and birthing/non-birthing parents receive six weeks of intermittent bonding leave.
Family medical leave
Vacation + Time Off
Generous PTO
PTO accrues each pay cycle and the benefit is applicable based on title and tenure with an opportunity to earn more days with tenure or promotion.
Paid volunteer time
Chance to participate in events and charitable matches as well as a full day of service to volunteer and make a difference within the community.
Sabbatical
Loyal employees with long tenure are rewarded with an opportunity to pursue passions and reenergize themselves away from the workplace.
Paid holidays
Paid sick days
Bereavement leave benefits
Office Perks
Commuter benefits
Pre-tax options for parking, commuter benefits and a Divvy membership at a discounted rate.
Company-sponsored outings
Free snacks and drinks
Free coffee & tea, fresh fruit and snacks, “bagel Wednesday” and monthly treats to celebrate workiversaries and birthdays.
Some meals provided
Weekly GrubHub stipend.
Company-sponsored happy hours
Recreational clubs
Fitness stipend
Home-office stipend for remote employees
One-time stipend to help improve hybrid working capabilities.
Mother's room
Onsite gym
Professional Development
Job training & conferences
Tuition reimbursement
Maximum benefit offering of $8,500 per calendar year after six months of employment. Courses and textbooks eligible for reimbursement.
Lunch and learns
Promote from within
Mentorship program
Continuing education stipend
Paid industry certifications

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