Senior Executive Office Administrator

Senior Executive Office Administrator

Company:

The Boeing Company

Boeing Commercial Airplanes (BCA) is looking for a Senior Executive Office Administrator (Level D) based out of Renton, Washington to join the Sales and Marketing team.

As a Senior Executive Office Administrator, you're at the heart of our team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. In addition to being organized and responsive, you are a team player and possess the strong collaboration and communication skills needed to interact with various people and job functions.

In this role, being organized and dependable makes the foundation of our team strong, collaborative, and fun! Working with all levels of our organization, you will help Boeing Commercial Airplanes connect the world and serve our airline partners around the globe.  

Position Responsibilities:

• Performs the following tasks for Eurasia and Middle East region VP leaders and team members: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler logistics, generates expense reports, assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement, and verifies payments to corporate credit cards
• Collects and compiles data to provide status visibility for traveler's review and/or signature
• Coordinates and processes company contribution requests, including internal approval and payment processing
• Creates, edits, and maintains electronic and written communication
• Tracks and maintains information relative to department and business operations
• Verbally communicates a wide variety of information to multiple audiences
• Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritizes and schedules management-level employee time and availability for efficient use of time
• Tracks and maintains designated conference room schedules for availability and efficient use of resources
• Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
• Orders and maintains office supplies
• Plans and implements logistics for executive-level internal and external events
• As a subject matter expert you help guide less experienced employees

Basic Qualifications (Required Skills/Experience):

• 5+ years of experience managing executive schedules and calendars using Microsoft Office or any administrative tools
• 3+ years of experience coordinating and processing business travel arrangements, generating expense reports, and reconciling corporate credit card charges
• 3+ years of experience working with Microsoft Office, including Outlook, Excel, Word, and PowerPoint, and creating reports using data from multiple sources
• Able to work a flexible schedule required to support the regional time differences (not standard US hours) that includes early mornings, late evenings, weekends, holidays and overnights as needed.
• Associates Degree or higher

Preferred Qualifications (Desired Skills/Experience):

• 5+ years of experience directly supporting senior/executive leaders
• 5+ years of experience managing office supplies and conference room schedules
• 5+ years of experience collecting, interpreting data, and managing high-level projects for Executives or Senior Leadership
• Experience managing and organizing multiple deliverables and deadlines with minimal direction
• Minimum of 3 years’ experience in a team-based or collaborative environment

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay and Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $68,850 - $93,150

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement:

This is not an Export Control position.

Safety Sensitive:

This is not a Safety Sensitive Position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Shift 1 (United States of America)

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