Posting Type
Hybrid
Job Overview
The Senior Administrative Assistant will provide specialized administrative support to Relativity Senior Leader(s). The Assistant will be responsible for keeping our leaders on-track, organized and responsive. The Assistant will execute special or continuous research and data analysis tasks, triage and respond to incoming questions, offer solutions, compile and analyze data, and prepare reports and recommendations. The Assistant will coordinate activities between departments and outside parties, and contact company personnel at all organizational levels to gather information and perform work. The Assistant must maintain a high level of confidentiality of work. Assignments may be found in various functional areas.Job Description and Requirements
Role Responsibilities:
Provides high level administrative support by proactively partnering with senior leader to facilitate their work, anticipates their needs and prioritizes accordingly.
Manages calendar(s) for leader(s) and their organizations.
Manages annual planning calendar (OMS) and creates look-ahead calendars for review.
Ensures that leader(s) are prepared for industry events, customer meetings, and key internal meetings
Creates and edit documents, spreadsheets and presentations as requested.
Manages schedules, arrange appointments and itineraries.
Coordinate meetings, travel, conference calls, and completes expense reports.
Provide department level support for weekly meetings, and large department initiatives.
Manages event set-up, breakdown and catering, including off-site events.
Acts as delegate for senior leader with their direct reports and service groups (HR, Facilities, Finance)
May review direct reports’ expenses and purchases in place of senior leader.
Assists with preparing budgets and other financial documents.
Creates and prepares correspondence, reports, email and other documents.
Shapes and executes on communication plans internally and externally.
Own department documents/artifacts and keep internal repositories up to date.
Arranges travel plans and itineraries, and compiles travel documents.
Remains knowledgeable of all company administrative policies and procedures.
May be asked to run various errands or support new ad-hoc projects.
Handles sensitive and confidential information with tact and diplomacy.
May be asked to analyze problems, determine approach, compile and analyze data, and prepare reports/recommendations.
Preferred Qualifications:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong written, verbal and listening communication skills.
High level of accuracy, attention to detail.
Maintains an advanced degree of confidentiality and sense of urgency.
Able to work under time pressure with multitude of task and multiple stakeholders
Minimum Qualifications:
Minimum of 2-3 years' experience as an Administrative Assistant or commensurate experience.
Relativity is committed to competitive, fair, and equitable compensation practices.
This position is eligible for total compensation which includes a competitive base salary, an annual performance bonus, and long-term incentives.
The expected salary range for this role is between following values:
83,000 and 125,000PLNThe final offered salary will be based on several factors, including but not limited to the candidate's depth of experience, skill set, qualifications, and internal pay equity. Hiring at the top end of the range would not be typical, to allow for future meaningful salary growth in this position.
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What We Do
At Relativity, we build innovative and comprehensive tools for making sense of unstructured data. When more people can find the facts in mountains of documents, emails, and texts, more legal and data-centric matters can be resolved equitably. Join us in our mission to help our customers organize data, discover the truth, and act on it.
Relativity makes software to help users organize data, discover the truth and act on it. Its SaaS product, RelativityOne, manages large volumes of data and quickly identifies key issues during litigation and internal investigations. Relativity has more than 300,000 users in approximately 40 countries serving thousands of organizations globally primarily in legal, financial services and government sectors, including the U.S. Department of Justice and 198 of the Am Law 200.
Relativity does not tolerate racism or discrimination of any kind. We do not accept unfair treatment of any person or group of people. We’re committed to advocating for change to make our world a more inclusive, just place.
Why Work With Us
We believe in our team members and we want to help you own your career as part of a community of values-driven people who help customers around the world solve complex data challenges. At Relativity, you’ll take on challenging work, but you’ll also partner with talented colleagues and pursue plenty of learning and development opportunities.
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