Receptionist (Temporary Assignment)

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Receives guests, takes phone calls, and distributes detailed messages promptly.
• Maintains a professional front desk presence, ensures an organized and adequately stocked office, break room, and shipping supplies.
• Serves as an assistant to the IT Department when needed, perform minor programming and troubleshooting.
• Keeps and distributes current copies of all organizational information (phone list, on-site forms, policies)
• Distributes all faxed documents and correspondence promptly to the proper staff.
• Generates information request letters.
• Places service calls for office equipment and archive records of service calls.
• Maintains and orders supplies for poster meter, copier, fax, postage and printers.
• Processes shipments FedEx and UPS, ensures that packages are picked up as needed, tracks packages when necessary.
• Provides administrative support and assists with specific projects as determined by the Director of Administration, Safety, and Risk.
• Assist Administration Department when necessary.

QUALIFICATIONS

• Strong attention to detail, written and verbal communication skills. Presents a positive attitude, demonstrates professionalism.
• Able to work productively both independently, and as a team participant
• Demonstrate strong organizational skills, handle highly stressful situations in a calm, mature manner, using sufficient judgment and discretion at all times.
• Thrives in a fast-paced dynamic environment and adjusts to new priorities as required.

EDUCATION AND EXPERIENCE

• Completion of 12th grade or GED equivalent
• Graduation from an accredited business school or college preferred.
• Minimum 2 years of related administrative work preferred.