Receptionist/Admin Assistant

Job Description:

The Administrative Assistant / Receptionist is responsible for providing efficient administrative and clerical support to ensure the smooth day-to-day operations of the office. This role also serves as the first point of contact for visitors and callers, ensuring a professional and welcoming environment.

Front Desk Management:

• Greet and assist visitors in a professional and friendly manner.
• Answer, screen, and direct phone calls and emails to the appropriate staff members.
• Manage incoming and outgoing mail, packages, and deliveries.

Administrative Support:

• Provide administrative and clerical support to various departments.
• Prepare, format, and edit correspondence, reports, and other documents.
• Schedule meetings, appointments, and maintain calendars.
• Assist in organizing company events, meetings, and travel arrangements.
• Maintain and update filing systems, databases, and records (both electronic and hard copy).
• Manage Biometrics, elevator passes, Company ID, and gate passes.

Office Management:

• Monitor and maintain office supplies and inventory.
• Coordinate maintenance and repair of office equipment and facilities.
• Ensure cleanliness and orderliness of the reception and common areas.

Other Duties:

• Support HR and Finance departments with basic administrative tasks when needed.
• Handle confidential information with discretion.
• Perform other related duties as assigned.

Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Proven experience as an administrative assistant, receptionist, or in a similar role.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and basic office equipment.
• Professional appearance and demeanor.

Working Conditions:

• Office-based position.
• Regular working hours: [e.g., Monday to Friday, 9:00 AM – 6:00 PM].
• May occasionally be required to support company events or activities outside regular hours.

Location:

Brand:

Time Type:

Contract Type: