Shield AI
Our mission is to protect service members and civilians with intelligent systems.
Dallas-Fort Worth, TX

Project Manager/Program Manager Dallas TX (R2187) (Dallas, TX)

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Employer Provided Salary: $109,840-$149,212 Annually
Salary data is provided by the employer. Please note this is not a guarantee of compensation.
Introduction to Shield AI
Founded in 2015, Shield AI is a venture-backed defense technology company whose mission is to protect service members and civilians with intelligent systems. In pursuit of this mission, Shield AI is building the world’s best AI pilot. Its AI pilot, Hivemind, has flown a fighter jet (F-16), a vertical takeoff and landing drone (V-BAT), and a quadcopter (Nova). The company has offices in San Diego, Dallas, Washington DC and abroad. Shield AI’s products and people are currently in the field actively supporting operations with the U.S. Department of Defense and U.S. allies. 

Job Description: 
Seeking Project and Program Managers to support and help lead the development and delivery of transformative unmanned aerial vehicle (UAV) systems. 

What you’ll do:

  • Manage complex projects. Lead and be accountable for projects that span multiple functional teams and cross-functional initiatives. This includes hardware and software engineering, legal, safety and security, business and commercial development, finance, supply chain, and operations. 
  • Create cohesive project plans. Develop detailed plans that track and drive product deliverables, both internal and external to Shield AI, across all phases of the program. Ensure timely completion, resolve dependencies, evaluate risks, and effectively communicate status to upper management and project stakeholders. 
  • Solicit, aggregate, and track product and technical requirements. Gather requirements from stakeholders, both internal and external, and aggregate them into a single source of truth. Track the status of requirements throughout the development process to ensure that they are met. 
  • Identify, catalog, and report on risks. Identify potential risks to OEM programs across multiple teams. Catalog the risks and their potential impact. Report on the risks to stakeholders on a regular basis. Manage the burndown of risks through the program lifecycle. 
  • Proactively remove obstacles. Identify and remove obstacles that are preventing teams from making progress. Identify gaps in communication or schedule. Provide support to teams balancing competing priorities. Drive results by ensuring that teams are working effectively and efficiently. 
  • Coordinate personnel for system testing and customer events. This includes identifying the resources needed, scheduling the testing and events, and ensuring that the events are executed smoothly. 
  • Create presentations for design reviews and Program Management Reviews. This includes understanding the audience, researching the topic, and creating a presentation that is clear, concise, and visually appealing. Create Program Portfolio Backlog in Azure DevOps. This includes identifying the work to be done, estimating the effort, and creating a prioritized list of work that can be tracked and managed. 
  • Set up and run integrated project team meetings. This includes inviting the appropriate stakeholders, setting the agenda, and facilitating the meeting to ensure that the team is aligned on the project goals and objectives. 
  • Set up and maintain a project risk table. This includes identifying potential risks, assessing the likelihood and impact of each risk, and developing mitigation plans. 
  • Manage, track, and report progress on milestone and deliverables schedules. This includes tracking the progress of the project against the plan, identifying any variances, and taking corrective action as needed. 
  • Generate and maintain project schedules. This includes creating detailed schedules that track the progress of the project, identifying any potential risks or delays, and taking corrective action as needed. 
  • Engage with engineers on the design process, including sprint planning. This includes working with engineers to understand the project requirements, developing a design plan, and creating a timeline for the development process. 
  • Manage subcontractors and suppliers. This includes identifying and vetting potential subcontractors and suppliers, negotiating contracts, and managing the performance of subcontractors and suppliers. 
  • Develop objectives and key messages for customer meetings. This includes understanding the customer's needs, developing a list of objectives for the meeting, and creating a presentation that highlights the key messages. 
  • Manage development efforts per project plans. This includes tracking the progress of the development effort against the plan, identifying any variances, and taking corrective action as needed. 
  • Manage development schedule (updating development schedule on a weekly basis). This includes tracking the progress of the development effort against the schedule, identifying any variances, and taking corrective action as needed. 
  • Manage project budgets. This includes tracking the expenses associated with the project, identifying any variances, and taking corrective action as needed. 
  • Schedule and manage weekly team meetings. This includes inviting the appropriate stakeholders, setting the agenda, and facilitating the meeting to ensure that the team is aligned on the project goals and objectives. 
  • Own action item lists (internal and external). This includes tracking action items from meetings, ensuring that action items are completed in a timely manner, and following up with stakeholders to ensure that their needs are being met. 
  • Manage completion and submittal of customer deliverables. This includes ensuring that all customer deliverables are completed on time and to the required quality standards. 
  • Manage and organize customer correspondence. This includes tracking all customer correspondence, ensuring that customer inquiries are responded to in a timely manner, and maintaining a record of all customer communications. 
  • Coordinate with the project team to ensure all reviews are complete and drawings are released to schedule. This includes ensuring that all required reviews are completed, that all drawings are complete and accurate, and that drawings are released to schedule. 
  • Manage lessons learned files. This includes documenting lessons learned from the project, sharing lessons learned with the team, and using lessons learned to improve future projects. 

Required qualifications:

  • Project Management Experience: Experience managing projects from start to finish, including setting and managing budgets, schedules, and resources. Experience working with multidisciplinary teams of engineers is a plus. 
  • Scheduling Tool Experience: Experience using scheduling tools such as Microsoft Project or Smartsheet. 
  • Microsoft Office Suite Experience: Significant experience and excellent skills with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. 
  • Leadership, Time Management, Organization, and Team Management Skills: Excellent skills in leadership, time management, organization, and team management. The ability to motivate and inspire others, set clear expectations, and delegate tasks effectively is essential. 
  • Project Management Knowledge: Theoretical and practical knowledge of project management principles and practices. The ability to identify and manage risks, communicate effectively with stakeholders, and make sound decisions under pressure is essential. 
  • Project Management Techniques and Tool Knowledge: Knowledge of project management techniques and tools, such as risk management, communication planning, and change management. The ability to use these techniques and tools effectively is essential. 
  • Excellent Verbal and Written Communication Skills: Excellent verbal and written communication skills. The ability to communicate effectively with stakeholders, both verbally and in writing, is essential. 
  • Detailed Understanding of Project Financials: Detailed understanding of project financials, including the ability to create and manage budgets, track expenses, and identify and mitigate cost overruns. 
  • Demonstrated Record of Hard Work, Trustworthiness, High Standards, and Kindness: Demonstrated record of hard work, trustworthiness, high standards, and kindness. The ability to work hard, be a team player, and treat others with respect is essential.

Preferred qualifications:

  • Experience managing integrated software and hardware research and development projects. 
  • Competency in both waterfall and agile project processes. 


Total compensation: Salary within range listed above + Bonus + Benefits + Equity (if applicable)
Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background check.

Location guidelines-
Onsite = 5 days/week in office
Hybrid = Minimum 3 days/week in office
Remote = Remote but able to come to the office as requested for business needs

If you're interested in being part of our team, apply now! 

Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know. 

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What are Shield AI Perks + Benefits

Shield AI Benefits Overview

Medical, Dental, and Vision
Access to medical (HMOs & PPOs), including dental and vision. Shield AI pays 90% for employees and 75% for dependents. Life insurance policies are available including Voluntary Term Life and AD&D.

Retirement Services
Invest in your future with 401K matching retirement services provided by Vanguard. Shield AI fully matches the first 3% of contributions and matches half of your next 2%, coming out to ~4% match from us.

Paid Parental Leave
Shield AI offers up to 12 weeks paid parental leave for mothers AND fathers. We want you to be present and support your family. While you're out, your team has your back!

Learning and Development
We offer leadership-specific training, expert speakers, and 24/7 access to Udemy. Shield AI encourage all teammates to take 1 hour per week to learn or sharpen a skill. We call it a DEAL hour (Drop Everything And Learn).

Paid Time Off
You accrue 6.15 hours of paid time off (PTO) per paycheck. This is ~12 hours/month or ~20 days per year. However, you can take up to and accumulate a maximum of 336 hours (42 days) of PTO total.

Company Events & Merch
If Monday-Friday isn't enough time with teammates, there's always the weekend! From pickleball tournaments to company baseball games and happy hours, we love spending time with each other. You can do so in custom company merch, which has included Patagonia, JBL and Lululemon.

Volunteer in local community
Open door policy
OKR operational model
Team based strategic planning
Open office floor plan
Employee resource groups
Employee-led culture committees
Quarterly engagement surveys
In-person all-hands meetings
The witty team at the Eagles Wing in DC loves to stand up during weekly standup!
Flexible work schedule
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
Team workouts
Mental health benefits
Transgender health care benefits
Financial & Retirement
401(K) matching
Company equity
Shield AI offers restricted stock units (RSU) as part of its standard compensation package.
Performance bonus
Pay transparency
Child Care & Parental Leave Benefits
Generous parental leave
Up to 12 weeks paid parental leave.
Family medical leave
Adoption Assistance
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Shield AI's vacation policy includes four weeks paid time off for all employees.
Paid holidays
Flexible time off
Bereavement leave benefits
Office Perks
Commuter benefits
Company-sponsored outings
Free snacks and drinks
Company-sponsored happy hours
Onsite office parking
Relocation assistance
Fitness stipend
Mother's room
Onsite gym
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Continuing education available during work hours
Online course subscriptions available
Customized development tracks
Paid industry certifications

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