Operations Project Manager at Exact Sciences (San Diego, CA)

| San Diego, CA
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Summary of Major Responsibilities

The Operations Project Manager oversees a portfolio of complex, cross-functional projects while coaching cross-functional leads in best practices to ensure their projects meet business objectives and are accomplished on time, within budget and meet quality standards. This includes developing and maintaining project timelines, scheduling meetings, completing meeting minutes and tracking action items, conducting in-depth analysis with teams, generating technical reports and tracking metrics. In addition, this position will facilitate and manage projects within Operations (manufacturing, supply chain, technical transfer, distribution, etc.) and medical device design transfer and present outcomes and status to leadership driving awareness and visibility.


Essential Duties and Responsibilities

  • Partner and collaborate with Operations stakeholders and cross-functional teams where appropriate to facilitate the progression of project initiatives by identifying tasks, dependencies, risks and opportunities associated with meeting the company's overall priorities.
  • Identify and involve key stakeholders from within Operations organization and other functional departments at the right time and level of detail to drive successful execution.
  • Coach and mentor team leaders in project management processes, tools and techniques.
  • Consult with project sponsors and review project proposals to determine goals, time frame, funding/budgets, allotment of resources and procedures for accomplishing projects.
  • Create framework for up-to-date and effective communication of project status as appropriate for the intended audience.
  • Track budgets, timelines, resource allocation, action items and documentation to deliver results keeping up to date records.
  • Indirectly lead cross-functional teams to execute on project tasks to include effective creation and management of timelines, budgets, resources, risks and project objectives.
  • Support and challenge project teams to think creatively on solutions to deliver the needed outcomes.
  • Troubleshoot problems associated with coordination, development, or design of projects.
  • Escalate issues when critical risks arise and maintain pulse with project activities to ensure progress through facilitation techniques.
  • Lead teams while maintaining a positive, energetic and collaborative culture.
  • Ability to organize, present, and convey complex problems or issues within and across other functions.
  • Ability to balance cost, quality and schedule constraints while escalating issues as needed.
  • Ability to prioritize and balance multiple competing priorities within and across multiple projects at the same time.
  • Demonstrated success with oral and written communications/presentations, influence and persuasion, results orientation, facilitation, and teamwork skills.
  • Strong time management skills and prioritization of tasks to meet deliverables.
  • Strong analytical and problem-solving skills; ability to think strategically.
  • Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
  • Support and comply with the company's Quality Management System policies and procedures.
  • Regular and reliable attendance.
  • Ability to work designated schedule.
  • Ability to work nights and/or weekends.
  • Ability to lift up to 40 pounds for approximately 10% of a typical working day.
  • Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
  • Ability to grasp with both hands; pinch with thumb and forefinger; turn with hand/arm; reach above shoulder height.
  • Ability to work on a computer and phone simultaneously.
  • Ability to use a telephone through a headset.
  • Ability to comply with any applicable personal protective equipment requirements.
  • Ability and means to travel between Madison locations.
  • Ability to travel 10% of working time away from work location, may include overnight/weekend travel.



Minimum Qualifications
  • Bachelor's degree in Molecular Biology, Biochemistry, Engineering, Life Sciences or related field.
  • 5+ years of technical project management experience in Operations related areas to include tracking and reporting responsibilities for a large portfolio of operational projects focused on medical devices.
  • 3+ years of experience managing projects within a GMP regulated environment, compliant with ISO 13485 standards and 21 CFR 820 regulations.
  • Experience in a biotech-manufacturing or supply chain/logistics environment, with GMP and/or ISO.
  • Experience working in a matrix management organization with primary responsibility for project success while relying on a team of resources outside of reporting structure.
  • Advanced proficiency with MS Project as well as MS Visio, Microsoft Office.
  • Authorization to work in the United States without sponsorship.
  • Demonstrated ability to perform the Essential Duties of the position with or without accommodation.

Preferred Qualifications
  • PMI Project Management certification.
  • Lean Six Sigma Green Belt (or higher) certification.
  • Experience with NGS assay development, design transfer or product support.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. Applicable portions of the Company's affirmative action program are available to any applicant or employee for inspection upon request.
More Information on Exact Sciences
Exact Sciences operates in the Biotech industry. The company is located in Madison, WI. It has 4190 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability insurance, Dental insurance, Vision insurance, Health insurance and Life insurance. To see all jobs at Exact Sciences, click here.
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