Construction Project Coordinator

| Los Angeles, CA
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Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, approximately 990 million square feet in 19 countries. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage. As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:

Construction Project Coordinator

Company:

Prologis

Do you want to play a role in global commerce?

In this central departmental role, you will support a regional team of Development Managers with managing corporate processes and procedures on multiple real estate development, and construction projects. This role is critical to ensure that each project follows company standards, and the contract administration is efficient. The ideal candidate thrives in a fast-paced, customer-centric environment, where they will balance multiple priorities and respond to internal and external customer needs. This role will be at the center of the team’s business and project operations, supporting projects and deliverables. This position will anticipate the needs of your team and help them stay focused on their objectives by driving all administrative, contractual, reporting and project functions.

What’s needed in order to do that:

  • Draft and edit all relevant project or development information, process for party signatures, and enter all contracts, addendums and change orders for shell development, tenant improvements and major capital construction projects into PeopleSoft.
  • Review and enter invoices into PeopleSoft (accounting system).
  • Review and maintain contractor insurance files and solicit updates as required before payment.
  • Ensure costs are coded correctly and are in line with the said contract; including communicating with contractor and consultants to understand appropriate costing and coordinating with the Development Managers.
  • Prepare reports, periodic accruals, and budget to actual based on contracted costs.
  • Maintain the project filing directory in the cloud, ensuring that contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
  • Primary point of contact for projects on development and accounting processes and procedures. Educate contractors on Prologis process requirements and provide training to development administrative assistants as needed.
  • Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for the team.
  • Support the overall teams project management, critical meeting schedules, jurisdictional deliverables, contracts, etc.

Tell us if you are ready.

  • Requires a minimum High School Diploma. A college degree would be preferred. Related experience in a Real Estate, Property Management, Construction, Engineering, Architecture, or related firm is beneficial.
  • Five (5) to Ten (10) years of related industry experience.
  • Prior industry experience as a project administrator, development assistant, project engineer, property manager, contract administrator, office administrator, or equivalent role.
  • Proficient knowledge of the Microsoft Office Suite (e.g., Excel, Word, PowerPoint, Outlook). It would be a bonus if the applicant had some knowledge of one or more of the following software; DocuSign, Smartsheet, PeopleSoft Financials, Adobe Professional, and/or Bluebeam. 
  • Demonstrated ability to manage and complete multiple oral and written instructions from several different development managers and construction managers concurrently with efficiency and accuracy.
  • Self-driven, pro-active, willingness to learn and create new processes and efficiencies, and follow-through.
  • Not afraid to ask questions, drive for clarity and completion.
  • Meticulous attention to detail and accuracy. 
  • Customer service mind-set and a team player mentality. 
  • Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors, and vendors.
  • Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation. 

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k)-retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

As a condition to the commencement of your employment, Prologis requires proof of full vaccination against COVID-19. You are considered fully vaccinated two (2) weeks after your second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two (2) weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine. Prologis will consider requests for a reasonable accommodation as to the vaccination requirement on the basis of a disability or sincerely-held religious belief in accordance with applicable law.

#LI-AN1

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:

Full time

Location:

Cerritos, California

Additional Locations:

Fremont, California, Los Angeles, California, Ontario, California, Phoenix, Arizona

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