Collaboration Center Associate
We are seeking a Collaboration Center Associate to organize and coordinate office operations and procedures for our newly expanded flagship Collaboration Center in Ravenswood, Chicago! The Collaboration Center Associate is responsible to ensure organizational effectiveness, efficiency, and safety and the ideal candidate will be experienced in handling a wide range of administrative support-related tasks and able to work independently with little or no supervision. This person must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting team members in a fast-paced, distributed office environment.
Role and Responsibilities
- You are oftentimes Bounteous' first impression, it requires someone who has welcoming, professional energy with thoughtfulness
- Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain a professional image. Our space provides team members with a place to congregate, private rooms for new mothers, and gender-neutral facilities. This person will need to think creatively around. organization and prep for daily use
- Occasionally, you will support after-hour events.
- Maintain our internal wiki updating teams with office news, happenings, and. infrastructure-related updates
- Enforce desk floating schedules and think strategically around seating charts with a goal of inclusivity and collaboration
- We do not shy away from snacks, Friday lunches, or coffee chats. This person should keep a fresh list of food and drink vendors handy.
- Provide general support to visitors
- Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, business cards, and errands
- Assist Talent and Culture with new team member onboarding
- Organize office operations and procedures
- Partner with System Administration to prep and maintain office equipment, including phones and computers
- Manage subscriptions to online software and tools and print media
- Manage office equipment maintenance, ordering, and supplies
- Manage our website, including team member profiles
- Manage team member personnel files, including addresses and contact information
- Participate, as needed, in special department projects, including client projects, social media campaigns, and communication strategies and development
Preferred Qualifications
- Proven office management, administrative, or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficiency in MS Office and Google Docs
- Strong initiative, leadership, and decision making skills
- Experience in event planning and coordination
- The ability to lift office products and supplies
- Scheduling flexibility to rearrange schedules in support of key collaboration center events
- A willingness to wear multiple hats and jump into projects as needed
- Reliable transportation to be physically in the Collaboration Center during the core business hours of Monday - Friday from 9am - 5pm
- To ensure the safety of all our team members, Bounteous requires that all team members who enter the physical Collaboration Center be fully vaccinated, unless medically or religiously exempt
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Research shows that women and other underrepresented groups apply only if they meet 100% of the criteria of a job posting. If you have passion and intelligence, and possess a technical knack (even if you’re missing some of the above), we encourage you to apply.
Bounteous is focused on promoting an inclusive environment and is proud to be an equal opportunity employer. We celebrate the different viewpoints and experiences our diverse group of team members bring to Bounteous. Bounteous does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status, or any other status protected under federal, state, or local law.
Bounteous is willing to sponsor eligible candidates for employment visas.