Board Administrator, Project Coordinator (Dallas, TX)

| Dallas-Fort Worth, TX
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Description:The Board Administrator expertly manages all aspects of administrative support and project execution for the Chief of Staff, and supervises and administers activities related to the Board of Managers and related committees of JPS Health Network. The Board Administrator is responsible for planning meetings, generating reports, archiving and preparing materials, conducting research, and practicing communication with board members regarding related activities. The Board Administrator will work closely with board members, executive leadership, and staff to meet organizational goals. Additionally, this role serve as the primary resource for tasks related to maintaining document control and tracking of special projects of the Executive Office. Typical Duties:
  1. Serves as project coordinator for Chief of Staff on projects and obligations.
  2. Manages all correspondence (written, verbal, and electronic) for Board of Managers and committees.
  3. Establishes working relationship with the Board of Managers in verbal, written, and electronic correspondence.
  4. Assists with special projects and performs other related functions delegated or assigned.
  5. Planning board meetings, including time, date, location, and inviting attendees and following up on board meeting RSVPs.
  6. Prepares and distributes meeting agendas and documents ahead of meetings.
  7. Creates, updates, distributes and files Board communications and documentation.
  8. Keeps minutes of Board meetings during annual in-person meetings as well as maintains electronic copies of all minutes in compliance with audit requirements, including preparation and tracking of all Board related agenda, resolutions and activities during the in-person meetings in conjunction with the Chief of Staff.
  9. Plans, coordinates, and arranges Board of Director/committee meetings including assisting in drafting agendas, reserving facilities, arranging catering, etc. if needed.
  10. Assists with creation, disbursal and storage of board booklets.
  11. E-mails BOD reminders and add calendar notification.
  12. Prepares and distributes meeting materials/booklets for in person meetings in conjunction with the Chief of Staff.
  13. Creates meeting(s) timeline, prepare and distribute meeting notification, correspondence, and agenda materials in coordination with the Chief of Staff.
  14. Executive Office Liaison to external stakeholders for Special Projects.
  15. Coordinates all aspects & deliverables for identified Executive Office Projects.
  16. Tracks project risks, opportunities and issues in order to develop resolutions to meet quality and timeline goals and objectives.
  17. Maintains and analyzes project schedule and prepares regular status reports for management and key stakeholders.
  18. Helps determine the frequency and develop the content of status reports from the project team, analyze results and troubleshoot problem areas; proactively manage changes in project scope; identify potential crises and devise contingency plans.
  19. Sets and continually manages project expectations with team members and other stakeholders; identify and manage project dependencies and critical paths.
  20. Remains familiar with plans, specifications and other contract documents for all renovation projects and attends special project meetings with various individuals as required.
  21. If necessary and applicable this position provides support to the CEO in the absence of the Executive Office Manager.
  22. Assists in developing organizational charts, business documents, and various other reports.
  23. Performs other related job duties as assigned.
Qualifications:

  • Bachelors Degree in related field.
  • 4 years of experience in project coordination/management or other closely related role
OR
  • 8 years of equivalent experience
Location Address:
1500 S. Main Street
Fort Worth, Texas, 76104
United States

About JPS

Our Community

JPS Health Network has been named best hospital in the United States by Washington Monthly Magazine-simply put, we offer the best care to the people of Tarrant County, TX, and we are here to serve everyone, regardless of social or economic status. Come help us make a difference in our community. At JPS our mission isn't to chase awards or seek recognition; we are dedicated to providing the best care we can to the people of Tarrant County. We are always looking for dedicated, caring individuals to join our team and contribute not only to our success, but also to the success and health of our community. Who We Are JPS Health Network is a $950 million, tax-supported health care system in North Texas. Licensed for 578 beds, the network features over 25 locations across Fort Worth, with John Peter Smith Hospital-home to Tarrant County's first and only Level 1 Trauma Center, only psychiatric emergency services site, and the largest hospital-based family medicine residency program in the nation-and more than 40 community-based clinics. All told, our network employs more than 7,200 people. Acclaim is our multispecialty medical practice group featuring over 300 providers serving the JPS Health Network. Specialties range from primary care to general surgery and trauma. The Acclaim group formed around a common set of incentives and expectations supporting the operational, financial, and clinical performance outcomes of the network. Our goal is to provide high quality, compassionate clinical care for every patient, every time. Why JPS? We're more than a hospital. We're 7,200 of the most dedicated people you could ever meet. Our goal is to make sure the people of our community get the care they need and deserve. As community stewards, we abide by three rules:
  1. Own it. Everyone who wears the JPS badge contributes to our journey to excellence.
  2. Seek joy. Every day, every shift, we celebrate our patients, smile, and emphasize positivity.
  3. Don't be a jerk. Everyone is treated with courtesy and respect. Smiling, laughter, compassion-key components of our everyday experience at JPS.
When working here, you're surrounded by passion, diversity, and dedication. We look forward to meeting you! For more information, visit www.jpshealthnet.org. To view all job openings, visit www.jobs.jpshealthnet.org or www.teamacclaim.org.
More Information on JPS Health Network
JPS Health Network operates in the Healthtech industry. The company is located in Fort Worth, TX. JPS Health Network was founded in 1906. It has 5001 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits and Life Insurance. To see all 35 open jobs at JPS Health Network, click here.
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