People & Office Manager

| Singapore, SGP
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The Vita Coco Company, created in 2004 by Co-CEO Michael Kirban and Ira Liran, produces the leading brand of coconut water in the United States with a growing presence around the world. The Vita Coco Company’s brands include the leading coconut water, Vita Coco; clean energy drink Runa; premium canned water, Ever & Ever; and protein-infused water, PWR LIFT.

In 2021, The Vita Coco Company became a publicly traded, Public Benefit Corporation. With a growing portfolio of natural products, The Vita Coco Company has identified its public benefit purpose as creating ethical, sustainable products that uplift communities and do right by our planet by harnessing and protecting nature’s resources. 

In 2022, The Vita Coco Company was certified as a B Corporation™ furthering the Company’s commitment toward operating its business as a force for good, while delivering better-for-you products.

Vita Coco is headquartered in New York City with international offices in London and Singapore. The Company is Nasdaq-listed under ticker symbol COCO.

The People and Office Manager serves as the primary point of contact for all employee-related matters at All Market Singapore. This role oversees both Human Resources functions and general office management. In addition, the position of People and Office Manager plays a pivotal role in driving corporate and business achievements. The incumbent is tasked with effectively collaborating with Headquarters to implement HR initiatives and fostering corporate values while cultivating a positive Vita Coco culture. The ideal candidate should demonstrate robust HR expertise, outstanding organizational abilities, and adeptness in managing multiple tasks simultaneously.

Key Responsibilities:

Human Resources:

  • Manage the full spectrum of HR functions, including recruitment, onboarding, performance management, employee relations, and compliance.
  • Develop and implement HR policies and procedures to ensure alignment with organizational goals and legal requirements.
  • Source benefit programs and propose enhancements to the leadership team.
  • Administer benefits programs and serve as the point of contact for employee inquiries regarding benefits, leaves, and policies.
  • Work cross-functionally with US and UK HR Managers to align on Global HR strategies.
  • Conduct regular training sessions on HR-related topics to promote compliance and a positive work environment.

Recruitment and Onboarding:

  • Responsible for the full recruitment process, including job postings, resume screening, interviews, and reference checks.
  • Facilitate the onboarding process for new hires, ensuring a smooth organizational transition.

Performance Management:

  • Administer performance appraisal processes and provide guidance to managers on performance feedback and goal setting.

Payroll and Income Tax Management:

  • Collaborated with the Payroll Vendor to oversee payroll administration and income tax submission processes. This included ensuring accurate and timely processing of salaries, bonuses, and deductions.
  • Review and process payroll for Contractors (China and the Philippines)
  • Support with Global HRIS and Payroll implementation.

Compliance:

  • Stay current with local labor laws and regulations to ensure company compliance.
  • Manage work pass applications, renewals, and cancellations for foreign employees.
  • Ensure all work pass processes are conducted following legal requirements.
  • Submission of Ministry of Manpower (MOM) surveys.

Employee Relations:

  • Address employee concerns, conflicts, and grievances fairly and impartially.
  • Foster a positive work environment through effective communication and conflict resolution.

Budget Management:

  • Assist in budget preparation and monitor HR and office operations expenditures.

Corporate Social Responsibility (CSR):

  • Coordinate and lead CSR initiatives, including volunteer programs and charitable donations.
  • Work closely with Global HR teams and the Head of Sustainability on CSR and ESG initiatives.

Communication with HQ:

  • Act as the liaison between the Singapore office and the HQ HR team for HR initiatives and updates.
  • Provide regular updates and reports on HR activities, compliance, and other relevant matters.

Office Management:

  • Oversee general office operations, including facilities management, office supplies procurement, and maintenance.
  • Coordinate with vendors and service providers to ensure the smooth functioning of the office.

Preferred Requirements

  • Bachelor’s degree in human resources or a related field.
  • 8 years of experience in HR management and office administration
  • Strong knowledge of local labor laws, HR best practices, work pass processes, payroll, and income tax.
  • Excellent communication and interpersonal skills.
  • Proven ability to handle sensitive and confidential information with discretion.
  • Proficient in HRIS, payroll systems, and Microsoft Office Suite.

The Vita Coco Company is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, religion, color, national origin, gender, sex, sexual orientation (including transgender status, gender identity or expression), physical or mental disability, genetic information, marital status, AIDS/HIV status, military service, veteran status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.


More Information on Vita Coco
Vita Coco operates in the Food industry. The company is located in New York, NY. Vita Coco was founded in 2004. It has 613 total employees. To see all 21 open jobs at Vita Coco, click here.
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