Sourcing Specialist I/II/III - 002073 at Excellus BCBS

| Rochester, NY
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PLEASE NOTE: With limited exceptions, our company is requiring all employees to be vaccinated against COVID-19 by Jan. 1, 2022. We also currently mandate vaccinations for employees who enter our buildings. Please keep this in mind when applying for positions at our organization.


Looking for a career building relationships? We are in search of a person driven to lead cross-functional teams in strategic sourcing activities.

We prefer to have someone with either a Finance or a Sales background. While candidates with existing Sourcing / Procurement experiences would be ideal; having a track record of possessing and utilizing the right soft skills is most critical. We are looking for candidates with these skills:
• influencing and persuading others • analytical and strategic thinker• networks or socially engaged with the community • ability to sell / promote ideas• has a strong customer service mindset• ability to model the LTHC's core Values and Behaviors

The Sourcing Specialist serves as a liaison to supplier sales management and the operational manager regarding commercial and cost control matters and engages Corporate Legal, IT, Finance, and/or Risk Management departments as required. Responsible for reporting and document retention for key assigned procurement supplier relationships.

A Sourcing Specialist should have a fundamental understanding of and possess the basic qualifications to perform any of the roles in Procurement, including but not limited to, Purchasing, Contracting, Supplier Governance, and Vendor Relationship Management.

Essential Responsibilities/Accountabilities:

All Levels:
• Strategically sources, competitively bids, and/or negotiates key supplier relationships to achieve savings and efficiency improvements.
• Works cross-functionally to engage with new and incumbent suppliers on sourcing events and in support of corporate policies.
• Proactively researches supplier spend in assigned expenditure categories and formulates cost reduction sourcing strategies to improve efficiency, reduce expenditures, and consolidate the supplier base.
• Leads less-complex sourcing projects or participates in complex sourcing projects led by more senior level Sourcing Specialists to facilitate key document preparation and cross-functional team (comprised of mid and senior level companywide managers) activities.
• Leads strategic sourcing efforts associated with their assigned expenditure categories, including creation and management of less complex Request-for-Proposal, Quotes, Information etc. (RFx) packages, negotiations with key suppliers, supplier presentation and proposal evaluation activities.
• Prepares, negotiates, reviews, and approves less complex project negotiations in compliance with company policies and procedures and cost control priorities.
• Develops and manages Request for Proposal (RFP) packages in support of high-dollar and strategic supplier expenditures. Leads high-dollar and complex negotiations with targeted suppliers.
• Maintains accurate status of sourcing activities including productivity identified and achieved. Delivers weekly reporting of sourcing status.
• Reviews and negotiates final terms (simple to moderate). Ensures final terms are consistent with agreements reached at negotiations.
• Compiles and analyzes data and maintains historical information.
• Collaborates with management and team to review current processes and make improvements. Contributes to the development of new processes, procedures, techniques and standards.
• Drives continuous improvement, customer relations and team building.
• Serves as a consultant on matters pertaining to budget development, procurement and vendor management.
• Champions Supplier Diversity initiatives internally and externally and influences others to drive greater supplier diversity spend.
• Manages multiple ongoing projects as assigned to meet business-driven deadlines and commitments while maintaining a high level of quality.
• Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies' mission and values, adhering to the Corporate Code of Conduct, and leading to the Lifetime Way values and beliefs.
• Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.
• Regular and reliable attendance is expected and required.
• Performs other functions as assigned by management.

Level II (in addition to Level I):
• Prepares, negotiates, reviews, and approves moderately complex Request for Proposal (RFP) documents and project negotiations compliant with company policies and procedures and cost control priorities.
• Reviews and negotiates final terms (moderate to complex).
• Resolves key business term and pricing issues with supplier executive leadership.
• Regularly leads in the implementation of new processes, procedures, techniques, and standards.
• Assists in directing the activities of Sourcing Specialists I which includes coaching, mentoring, and draft document proofing.
• Communicates sourcing project information including key business terms and pricing to the Procurement Programs group (Contracting and Purchasing) to ensure contracts and purchase orders are accurate.

Level III (in addition to Level II):
• Manages large / complex supplier sourcing and contract projects.
• Reviews and negotiates final (complex) key terms and costs for implementation.
• Leads the supply chain management practices within the department.
• Supports and contributes to the development of new processes for effective administration which may include sourcing projects (Requests for Proposal, Quotes, Information, and Auctions and cost savings).
• Leads the development, enhancement, and support of the sourcing process.
• May be accountable for the recommendation, development and implementation of new processes, procedures, techniques and standards.
• May help direct the activities of Sourcing professionals from simple, routine to highly complex sourcing arrangements of strategic importance.
• Drives implementation of strategic Sourcing opportunities with the most significant impact to the corporation.
• Participates in strategic sourcing activities; including RFP's as requested.
• Identifies risks and issues, suggests alternatives that lead to the best solution.
• Directs the activities of Sourcing Specialists, including coaching, mentoring, and draft document proofing.

Minimum Qualifications:


We include multiple levels of classification differentiated by demonstrated knowledge, skills, and the ability to manage increasingly independent and/or complex assignments, broader responsibility, additional decision making, and in some cases, becoming a resource to others. In addition to using this differentiated approach to place new hires, it also provides guideposts for employee development and promotional opportunities.

All Levels:
• Bachelor's degree in business administration, supply chain management, information technology, finance, sales, legal or related field with three or more years of experience in procurement or contract administration preferably with a corporate strategic sourcing organization. In lieu of degree, a minimum of seven years of procurement or contract administration experience, preferably with a corporate strategic sourcing organization.
• Certified Professional in Supply Management (CPSM), Certified Purchasing Manager (C.P.M.), or Certified Professional Commercial Contract Manager (CPCCM) designation desirable.
• Previous experience in contract negotiations required.
Proven track record of driving and delivering productivity initiatives and savings.
• Knowledgeable of, and able to negotiate to, all the LTHC key contract terms, applicable LTHC supplier/contracting policies and general commerce laws,
• Demonstrated strong attention to detail in reviewing documents for quality.
• Understanding of budgets and numbers.
• Working knowledge of sourcing management technology tools and skill with database administration.
• Excellent communication, and interpersonal skills, including but not limited to conflict management, team building, networking, and project management.
• Ability to work independently and as part of a team.
• Strong skills in Microsoft Word, Excel, and database programs.
• Strong organizational, project management, critical thinking and analytical skills.

Level II (in addition to Level I):
• Five or more years of experience in strategic sourcing and contract administration or equivalent relevant field experience.
• Demonstrated process management experience and strong understanding of contractual terms and conditions.
• Experience in moderate to complex negotiations.
• Demonstrated procurement / supply chain management skills.
• Ability to review current processes and recommend and implement improvements.
• Proficiency with budgets and numbers.
• Advanced skills in Microsoft Word, Excel, and database programs.

Level III (in addition to Level II):
• Eight or more years of experience in strategic sourcing and contract administration or equivalent relevant field experience.
• Experience in supply chain management and Procure to Pay (P2P) improvement efforts.
• Subject matter expert in one or more categories / commodities.
• Demonstrated tact and poise in dealing with Senior-level management and contract professionals.
• Highly polished presentation skills, advanced teambuilding, and robust leadership skills.
• Previous experience in mentoring and training.

Physical Requirements:

Normal office environment and activities.

The Lifetime Healthcare Companies aims to attract the best talent from diverse socioeconomic, cultural and experiential backgrounds, to diversify our workforce and best reflect the communities we serve.

Our mission is to foster an environment where diversity and inclusion are explicitly recognized as fundamental parts of our organizational culture. We believe that diversity of thought and background drives innovation which enables us to provide leading-edge healthcare insurance and services. With that mission in mind, we recruit the best candidates from all communities, to diversify and strengthen our workforce.


Employees are united by our Lifetime Way Values & Behaviors that include compassion, pride, excellence, innovation and having fun! We aim to be an employer of choice by valuing workforce diversity, innovative thinking, employee development, and by offering competitive compensation and benefits.

In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.

Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
More Information on Excellus BCBS
Excellus BCBS operates in the Insurance industry. The company is located in Rochester, NY. Excellus BCBS was founded in 2022. It has 5001 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits and Life Insurance. To see all 38 open jobs at Excellus BCBS, click here.
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