Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world’s most vibrant centers of commerce, approximately 990 million square feet in 19 countries. Some of the world’s largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage. As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.

Job Title:

Senior Administrative Assistant

Company:

Prologis

Do you want to play a role in global commerce?

The Administrative Assistant will provide administrative support to three senior leaders to include: SVP, Global Capital Deployment, VP, Investment Committee and VP, Capital Deployment Finance. This person will exhibit strong organizational, written, and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism. Attention to detail and the ability to anticipate needs are key. This person will be expected to apply common sense and execute tasks with minimal direction. Open to onsite and hybrid. Preference for candidates sitting in Central or Eastern time zones.

What’s needed in order to do that:

• Plan, organize and manage calendars, including resolving any overlapping commitments and protecting time for priorities.
• Coordinate executive-level meetings and special events such as department all-hands or offsites
• Coordinate travel arrangements and necessary documentation (domestic and global).
• Manage and reconcile expense reports and invoices.
• Coordinate onboarding and internal team communications
• Coordinate special events with internal and external stakeholders, preparing documents and agenda items, keeping notes, and helping with day-of preparation as needed.
• Develop, collect, and prepare information used for presentations, deliverables, and meetings.
• Set up investment committee meetings, calendar appointments, updating distribution lists, and any other relevant tasks as needed.
• Manage and maintain industry-relevant publication subscriptions and contracts for department.
• Provide additional ad hoc project support as needed.

Tell us if you’re ready.

• 5+ years of relevant experience
• Knowledge of the entire Microsoft Office Suite - Word, Excel, PowerPoint and Outlook
• Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical.
• Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative.
• Demonstrated excellent communication skills, both written & verbal
• Must be a team player with excellent multi-tasking skills
• Execute responsibilities with a sense of proactivity, urgency and follow through.
• Detail-orientated with strong planning, organizational and time-management skills
• Ability to work well under pressure, multi-task; work overtime (evenings and/or weekends) if necessary
• Flexibility and the ability to change directions quickly

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

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People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type:

Full time

Location:

Chicago, Illinois

Additional Locations:

Atlanta, Georgia, Boston, Massachusetts, Chicago-Downtown Office, Columbia, Maryland, Dallas, Texas, East Rutherford, New Jersey, Fort Lauderdale, Florida, Houston, Texas, Indianapolis, Indiana, Miami, Florida, New Jersey-Mt. Laurel Office, Orlando, Florida, San Francisco, California

As a condition to the commencement of your employment, Prologis requires proof of full vaccination against COVID-19. You are considered fully vaccinated two (2) weeks after your second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two (2) weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine. In addition, due to how highly transmittable the Omicron variant is, we are now requiring all employees to get a vaccine booster when eligible. Prologis will consider requests for a reasonable accommodation as to the vaccination requirement on the basis of a disability or sincerely-held religious belief in accordance with applicable law.