Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world's most vibrant centers of commerce, with over 1 billion square feet in 19 countries, over $200B of gross AUM. Some of the world's largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create a competitive advantage. As a top ranked U.S. company among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.
Job Title:
Coordinator, Operations Construction
Company:
Prologis
Do you want to play a role in global commerce?
In this role, you'll provide project coordination support to and office support the Operations Construction Management team in our Chicago Market. The ideal candidate thrives in a fast-paced, customer-centric environment, where they'll balance multiple priorities and respond to internal and external customer needs. This is an exciting opportunity to leverage your project coordination skills to support a dynamic team in a fast-growing industrial market, supporting some of the biggest names in logistics & e-commerce.
What's needed in order to do that:

• Draft and edit all relevant project information, process for party signatures, and enter all contracts, addendums, and change orders for make-readys, tenant improvements and major capital construction projects into PeopleSoft and the Project Tracker.
• Review and enter invoices into PeopleSoft.
• Review and maintain contractor insurance files and solicit updates as required before payment.
• Ensure costs are coded correctly and are in-line with the corresponding contract - including communicating with the contractor, subcontractor, vendors and/or consultants to understand appropriate costing and coordinating with the OCM team.
• Prepare reports, monthly accruals, and budget-to-actual based on contracted costs.
• Maintain the project filing directory on Box and DRS, ensuring contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
• Act as primary point of contact for projects on accounting processes and procedures. Educate contractors on Prologis accounting process requirements.
• Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for the Chicago team.
• Coordinate customer notifications with Real Estate & Customer Experience Teams.
• Handle all incoming calls, route calls to the appropriate person or department, take messages and answer general inquiries.
• Greet visitors to the office.
• Schedule all pick ups and deliveries for courier service and process mail on a daily basis.
• Order and maintain breakroom and office supplies on a weekly basis.
• Schedule routine and preventative maintenance for copiers, postage and other business machines.
• Act as primary point of contact for office related vendors performing services in the office.
• Other duties as assigned.

Tell us if you're ready.

• Minimum of 3 years' experience in project coordination or administrative support; construction project coordination is preferred.
• Familiarity in contract administration is required.
• Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Experience in utilizing an enterprise accounting system - PeopleSoft or similar.
• Ability to carry out specific oral and written instructions from several OCMs and ability to pitch-in to support other members of the Chicago market team as requested.
• Meticulous attention to detail and accuracy.
• Execute responsibilities with a sense of urgency and follow-through.
• Customer service mind-set and a team player mentality.
• Positive, proactive work ethic and approach.
• Proven ability to communicate effectively (oral and written) with customers, peers, management, contractors and vendors.
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
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People First
Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.
When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.
As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.
All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
Employment Type:
Full time
Location:
Chicago, Illinois
Additional Locations:
As a condition to the commencement of your employment, Prologis requires proof of full vaccination against COVID-19. You are considered fully vaccinated two (2) weeks after your second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two (2) weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine. In addition, we are now requiring all employees to get a vaccine booster when eligible. Prologis will consider requests for a reasonable accommodation as to the vaccination requirement on the basis of a disability or sincerely-held religious belief in accordance with applicable law.