Procurement Administrator at DFIN

| Chicago, IL
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Donnelley Financial Solutions (DFIN) is a leader in risk and compliance solutions, providing insightful technology, industry expertise and data insights to clients across the globe. We're here to help you make smarter decisions with insightful technology, industry expertise and data insights at every stage of your business and investment lifecycles. As markets fluctuate, regulations evolve and technology advances, we're there. And through it all, we deliver confidence with the right solutions in moments that matter.
Summary:
Procurement Administrator will assist with new and existing vendor maintenance, creation of purchase orders, negotiation and maintenance of vendor NDAs and organize vendor contract database. In addition to procurement duties, the Procurement Administrator will assist in general office/ facilities management tasks (receiving clients and visiting executives/ employees, scheduling conference rooms, emergency preparedness, ordering and stocking office supplies and hospitality items).
Responsibilities:
  • Assists with new vendor setup and existing vendor maintenance in DFIN purchasing database and accounts payable system (SAP)
  • Assists with the creation of purchase orders
  • Maintenance of vendor contact information for PO distribution
  • The creation of purchase orders - forwarding POs to suppliers and confirming receipts
  • Track, expedite, and provide status updates to the Project Buyer
  • Facilitate PO adjustments between Accounts Payable and DFIN business owners
  • Negotiation and maintenance of all supplier NDA documents
  • Support in any project related MWBE recruiting efforts, including cold calling vendors
  • Oversight / organization of SpringCM (DFIN contract management database) including
  • Consolidation of all DFIN Supplier contracts into the Spring CM system
  • Maintenance of all supplier contract data attributes / files
  • Organize and administer all supplier contract, RFQ and RFP templates
  • Mail / Messenger Requests
  • Sort incoming mail for distribution and dispatch outgoing mail
  • Log and track all incoming priority packages and deliver to recipients with signature time and date
  • Process certified/return receipt packages and deliver to post office
  • Coordinate and log all incoming / outgoing messenger requests

Additional Responsibilities:
  • Manage all hospitality needs for the Chicago headquarters office which can include but not limited to: Receiving clients, visiting employees/ executives and or vendors into the premise; Booking conference rooms, coordinating food and beverage for both client in houses and executive meetings; maintaining client pantry/ stock fridges and office supplies
  • Be responsible for the office emergency preparedness plans, serve as captain of the Safety Team, maintain emergency preparedness documentation and execute annual safety drills
  • Assist with Facility Work Order requests related to the Chicago office that require onsite presence. (e.g. preventative maintenance requests, empty of shredding bins, security access issues)
  • Ensures pantries and pantry supplies are maintained appropriately
  • Ensure the offices are clean and presentable at all times. If required, coordinate standard cleaning schedule with local property management companies and/or contracted cleaning company
  • Assist with specific groups on any special events to include catering (freight reservation), set up, clean up, signage, holiday decorating, etc.
  • Support Executive Admins in completing requested office tasks
  • Coordinating work space reservations and work to resolve any issues

Qualifications:
• 5 years of experience in a admin role.• Working knowledge in Microsoft Office, specifically Word, Excel and Outlook.• Working knowledge of SAP, a plus• Minimum High School Diploma, AA degree preferred.• Highly organized with a strong attention to detail.• Ability to multi-task and prioritize workload in order of importance.• Strong verbal, interpersonal and communication abilities.• Self-reliant and works without supervision• Able to make real time decisions - for basic tasks• Must be hands on and have a "take charge mentality"• Able to work quickly with thoroughness and efficiency.• Able to interact positively across departments and work groups.• Ability to follow set processes, pay attention to detail, creatively problem-solve and take initiative• Ownership in daily tasks and accountability to excellence• Must be able to lift up to 50 pounds.
It is the policy of Donnelley Financial Solutions to select, place and manage all its employees without discrimination based on race, color, national origin, gender, age, religion, actual or perceived disability, veteran's status, actual or perceived sexual orientation, genetic information or any other protected status.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access jobs.dfinsolutions.com as a result of your disability. You can request a reasonable aaccommodation by sending an email to [email protected] .
Nearest Major Market: Chicago
Job Segment: ERP, SAP, Database, Technology
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Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • ReactLibraries
    • AngularJSFrameworks
    • ASP.NETFrameworks
    • Microsoft SQL ServerDatabases
    • SAP HANADatabases
    • TeradataDatabases

An Insider's view of DFIN

What projects are you most excited about?

In transforming and improving FinTech products, excitement comes from the challenge of knowing that the problems are complex, yet the solutions must be easy to use. When we start a new project, I can't wait to sink my teeth into understanding the problem space, talking to users, designing the solution, and seeing it through to release.

Dan

Principal Product Designer

What makes someone successful on your team?

Active and honest listening – Contrary to the stereotypical, extroverted sales rep, some of my most effective and insightful client interactions are when I do the least amount of talking, and the most active listening. Client insight is exponentially easier to excavate when you stop “pitching” – and start listening.

Carey

Senior Sales Representative

What is your vision for the company?

Our business plan reflects the change in products DFIN is selling today versus what we sell in five years. DFIN today is a company that offers a lot of professional services that we added software to, but the goal is to become a SaaS company that has services to support it.

Stephen

SVP, Global Head of Engineering

What does your typical day look like?

The role of a software engineer is really about creating computational systems and ensuring they behave as designed. My day-to-day is focused mostly on writing code that provides new functionality within our products that we see a need for in the market—and providing quality control to be certain it works properly.

Herve

Senior Software Engineer

What are DFIN Perks + Benefits

DFIN Benefits Overview

The world continues to change in ways we never expected, but there is one constant: your safety and well-being is a top priority, and DFIN has you covered with our benefits.

Culture
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Documented equal pay policy
Highly diverse management team
Unconscious bias training
Diversity manifesto
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
We value a work / life balance at DFIN.
Remote Work Program
We have partial and fully remote opportunities at DFIN.
Family Medical Leave
Family Medical Leave granted under the Family and Medical Leave Act (FMLA).
Return-to-work program post parental leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Happy Hours
Parking
Employee parking available
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Time allotted for learning
Online course subscriptions available
Customized development tracks

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