Part Time Corporate Services Coordinator
Q2 is seeking a Part Time Corporate Services Coordinator who will provide administrative support to all Q2 employees in our Lincoln, NE Office. Because this individual will interact with both internal and external customers, we are looking for someone who can project a professional company image through in-person and phone interaction at all levels.
RESPONSIBILITIES:
- Answer telephone and transfer to appropriate staff members/departments
- Meet and greet clients and visitors
- Schedule vendors for facilities maintenance and repair requests
- Manage incoming employee tickets for facilities requests using Salesforce
- Badge creation and distribution to new employees
- Enforce the Q2 security policy by signing in guests and assigning appropriate lanyards. Following the temp badge policy when issuing temp badges to employees
- Perform general clerical duties to include but not limited to photocopying, faxing, mailing, stamping, distributing mail, scanning and filing
- Sign for, distribute and prepare all UPS/FedEx shipments
- Create and modify documents using Microsoft Office
- Setup and coordinate meetings and conferences (will work with Office Manager, Marketing and Sales Admins as needed)
- Order office supplies or other equipment as needed
- Place orders for food, prepare set up and handling disposal for meetings as necessary
- Schedule meeting rooms; accept/decline all training room requests; assist in solving conference room conflicts
- Support staff in assigned project-based work
- Responsible for ensuring that all security, availability, confidentiality and privacy policies and controls are adhered to
EXPERIENCE AND KNOWLEDGE:
- 1+ year previous experience working in a corporate office
- Ability to multi-task in a fast-paced environment
- Outgoing, proactive nature; ability to remain calm in stressful situations
- Courteous and professional
- Problem solving ability
- Professional verbal and written communication skills
- Strong attention to detail with the ability to stay focused and complete tasks when dealing with multiple interruptions
- Experience with MS Office (Word, Excel and PowerPoint)
At Q2, our goal is to be a diverse and inclusive workforce that fosters mutual respect for our employees and the communities we serve. Q2 is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.