Chewy
At Chewy, our mission is to be the most trusted and convenient destination for pet parents and partners, everywhere.
Hybrid

Office Coordinator

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Our Opportunity:
As an Office Coordinator, you will be responsible for delivering exceptional customer service while coordinating the day-to-day facilities operations and maintaining an organized, best in class work environment. This role is highly visible and is often the first point of contact for clients, employees, and guests. You will be expected to support leadership teams and managers as well as interface with building management and vendors. Providing ongoing support for sponsored events hosted onsite will also be necessary.

 

What You'll Do:

  • The client always comes first! Be warm and welcoming while greeting employees, clients, and visitors, answering incoming phone calls and conference room scheduling support
  • Manage the building visitor registration system with a personal touch
  • Ensure that break, conference, and training rooms are always tidy, accessible, stocked with supplies, and ready for the next strategy session
  • Assist the office manager in maintaining the inventory of all facilities related supplies
  • Responsible for maintaining, organizing, and processing regular and ad-hoc facility expenses and invoices from external partners
  • Responsible for scheduling and planning maintenance, e.g., testing building security systems, custodial services, etc.
  • Proactively ensure that senior leadership is ready and equipped for meetings and events
  • Coordinate and liaise with vendors including caterers, snack and beverage vendors, janitorial teams, building maintenance personnel, landscape, and security personnel as needed
  • Communicate and ensure compliance of health, safety, and security regulations / requirements
  • Monitor outside building activities, including proper waste disposal and recycling
  • Assist with all team members and departmental office moves
  • Support and facilitate shipping and receiving of all incoming and outgoing packages, parcels, and communications
  • Be a resource for information for the team members, customers, and guests.
  • Maintain composure in high pressure situations and emergencies
  • Position will require physical work including cleaning, maintenance, and repair

What You'll Need:

  • Proven track record of strong quality, productivity, and exceptional customer service
  • Defined expectations for daily tasks
  • Knowledge of corporate purchasing systems
  • High attention to detail
  • Highly proficient in time management, organization, planning, and prioritization* Demonstrated ability to multi-task and perform well in a fast-paced environment 
  • Ability to adapt to change in accordance with the business needs of the company
  • Ability to travel up to 10%
  • Must be able to lift up to 20 pounds with or without reasonable accommodation.
  • Weekends and holidays as needed

Bonus:

  • 1+ years previous admin / office coordinator experience preferred
  • Familiarity with Microsoft Office Suite (Excel/Word) preferred
  • Familiarity with Facilities Management Software (CAD, Upkeep, Office, etc.) preferred



Chewy is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members.
If you have a disability under the Americans with Disabilities Act or similar law, or you require a religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Chewy, please contact HR at chewy dot com
To access Chewy’s Privacy Policy, which contains information regarding information collected from job applicants and how we use it, please click here: https://www.chewy.com/app/content/privacy).

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What are Chewy Perks + Benefits

Chewy Benefits Overview

We offer competitive salaries and 401k, unlimited time off, comprehensive medical, dental, and vision benefits, in addition to wellness programs, online communities, and resources for improved physical and mental health... enabling you to be your best self - in and outside of work. With mentorship programs, employee resource groups, cross-functional job trainings, events, and customized development tracks for advancement, we're proud to help develop and promote our team members from within.

True to our business, we're pet-friendly and have fun pet-related perks like Paw-ternity leave for new pup parents and Chewy employee discounts. We offer countless volunteer opportunities, recreational club teams, company outings, happy hours, and team events to enable you to bond with fellow Chewtopians and have some fun!

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Flexible work schedule
Remote work program
We're currently 100% remote due to caution and care for the health & well-being of our team. Post-pandemic, we plan to operate in a combination of onsite and remote, with logistics still being defined
Diversity
Dedicated diversity and inclusion staff
Highly diverse management team
Mandated unconscious bias training
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
We offer a commuter transit, parking, and dependent care FSA.
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
Mental health benefits
Financial & Retirement
401(K)
401(K) matching
Company equity
Performance bonus
Child Care & Parental Leave Benefits
Childcare benefits
Generous parental leave
Family medical leave
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited vacation policy
Paid holidays
Paid sick days
Office Perks
Commuter benefits
Company-sponsored outings
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Pet friendly
Recreational clubs
Chewy sponsors office sports leagues year-round.
Relocation assistance
Professional Development Benefits
Job training & conferences
Lunch and learns
Cross-functional lunch and learns.
Promote from within
Mentorship program
Online course subscriptions available
Customized development tracks

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