Office Coordinator
Our Opportunity:
As an Office Coordinator, you will be responsible for delivering exceptional customer service while coordinating the day-to-day facilities operations and maintaining an organized, best in class work environment. This role is highly visible and is often the first point of contact for clients, employees, and guests. You will be expected to support leadership teams and managers as well as interface with building management and vendors. Providing ongoing support for sponsored events hosted onsite will also be necessary.
What You'll Do:
- The client always comes first! Be warm and welcoming while greeting employees, clients, and visitors, answering incoming phone calls and conference room scheduling support
- Manage the building visitor registration system with a personal touch
- Ensure that break, conference, and training rooms are always tidy, accessible, stocked with supplies, and ready for the next strategy session
- Assist the office manager in maintaining the inventory of all facilities related supplies
- Responsible for maintaining, organizing, and processing regular and ad-hoc facility expenses and invoices from external partners
- Responsible for scheduling and planning maintenance, e.g., testing building security systems, custodial services, etc.
- Proactively ensure that senior leadership is ready and equipped for meetings and events
- Coordinate and liaise with vendors including caterers, snack and beverage vendors, janitorial teams, building maintenance personnel, landscape, and security personnel as needed
- Communicate and ensure compliance of health, safety, and security regulations / requirements
- Monitor outside building activities, including proper waste disposal and recycling
- Assist with all team members and departmental office moves
- Support and facilitate shipping and receiving of all incoming and outgoing packages, parcels, and communications
- Be a resource for information for the team members, customers, and guests.
- Maintain composure in high pressure situations and emergencies
- Position will require physical work including cleaning, maintenance, and repair
What You'll Need:
- Proven track record of strong quality, productivity, and exceptional customer service
- Defined expectations for daily tasks
- Knowledge of corporate purchasing systems
- High attention to detail
- Highly proficient in time management, organization, planning, and prioritization* Demonstrated ability to multi-task and perform well in a fast-paced environment
- Ability to adapt to change in accordance with the business needs of the company
- Ability to travel up to 10%
- Must be able to lift up to 20 pounds with or without reasonable accommodation.
- Weekends and holidays as needed
Bonus:
- 1+ years previous admin / office coordinator experience preferred
- Familiarity with Microsoft Office Suite (Excel/Word) preferred
- Familiarity with Facilities Management Software (CAD, Upkeep, Office, etc.) preferred
Chewy is committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members.
If you have a disability under the Americans with Disabilities Act or similar law, or you require a religious accommodation, and you wish to discuss potential accommodations related to applying for employment at Chewy, please contact HR at chewy dot com
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