The Company:
Leyton is a global consultancy firm dedicated to helping companies of all sizes improve their business performance. Founded in 1997, we have grown to over 2000 employees in 13 countries, with US offices in Boston and San Francisco.
Currently in the US, our specific expertise is in the implementation and optimization of Research and Development (R&D) Tax Relief and Credits. Our business consultants, technical experts and tax specialists work with a wide range of companies, offering strategic advice on how R&D work can be structured and financed.
We offer real career opportunities in a fast-growing, friendly firm with a dynamic and ambitious team. Our compensation package is competitive and you will be rewarded on the basis of your personal performance, as well as on the basis of the company's overall achievements. For the right candidate, the extensive growth plans for the US offer the opportunity to progress quickly.
Function of the role:
We are looking for someone who loves to be organized, proactive, and wants to make this job their own!
Reporting to the Sr. HR Business Partner, the Office Administrator will oversee the general administrative and office functions as well as culture and engagement activities of the Boston office. As the first point of contact for new-hires, vendors and visitors you will be required to represent Leyton professionally with a high attention to detail and provide great customer service.
This position will require on-site in our Boston Office 3-5 days per week. Candidate must be flexible when it comes to the schedule. Days not in office can be performed remotely.
Perks and Benefits
Leyton offers a comprehensive benefits package including health, vision, dental, healthcare FSA, HRA, 401K, pre-tax transit and parking plans, PTO, and observed holidays. With a culture built on collaborative teamwork, respect and honesty, energy and can-do attitudes, dynamic innovation and excellence, Leyton fosters a supportive and empowering environment.
Main Responsibilities will include:

• Go to person for everything Office
• Negotiating with vendors for on and offsite events
• Event planning - in office breakfasts/lunches, out of office parties and meetings
• Snacks! Ensuring we have great selections for our employees during in office days
• Travel manager for our online booking site
• Ordering of VoIP and mobile phones and contract maintenance
• Ordering, proofing of company business cards
• Booking flights, hotel, accommodation for staff and candidates
• Liaising with Building Management for office management and ensuring the office facilities are clean and functional
• Updating and maintaining Company lists and Databases; i.e. Company contact sheet, conference numbers
• Receiving and processing company mail and packages
• Implement processes to ensure the smooth running of office and operations
• Purchasing of marketing materials, printing, collection and distribution
• Logistics admin: Fedex, DHL
• Registration of employees for marketing events, membership
• Sourcing and Purchasing of presents for company birthdays, Birthdays, Anniversaries, Christmas and ad-hoc gifting.
• Working with HR to process exiting employees swiftly and accurately, ensuring return of company property

Desired experience and skills:

• Proven experience as an office manager, administrator or other clerical position.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Adaptability and willingness to consistently learn new skills.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• 3+ years of administration experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Equal Employment Opportunity Policy
Leyton provides equal employment opportunities to all qualified employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.? Leyton complies with all applicable federal, state and local laws regarding recruitment and hiring.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.