Senior Administrative Assistant

| Atlanta, GA
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Prologis is the global leader in logistics real estate. We own, manage and develop high-quality properties in the world's most vibrant centers of commerce, approximately 994 million square feet in 19 countries. Some of the world's largest brands (e.g., Amazon, BMW, DHL, FedEx, Pepsi) turn to us because they know an efficient supply chain will make their businesses run better, and a strategic relationship with Prologis will create competitive advantage. As the top ranked U.S. company and sixth overall among the Global 100 Most Sustainable Corporations in the World, we take our global footprint seriously.
Job Title:
Senior Administrative Assistant
Company:
Prologis
Do you want to play a role in global commerce?
As a Senior Administrative Assistant, you would be part of a team that strives to provide best in class service to customers in 33 million square feet of industrial buildings in the Atlanta Market as well as key Global Customers for our Customer Lead Solutions (CLS) team. Our customer base is large and diverse and we're looking for someone who enjoys working with some of the biggest names in e-commerce logistics and warehouse operations as well as smaller shop operations. This position will be 5-days per week working in the Atlanta office.
What's needed in order to do that:

  • Receive, direct and follow-up on incoming phone calls.
  • Coordinate internal office supplies, kitchen supplies and team functions.
  • Liaison with Prominence Office Tower's property management team for communication to the Atlanta Prologis Office Team This includes managing parking and access cards, inputting and follow through of office work orders, and scheduling of building conference rooms if needed.
  • Assist in planning/coordinating travel plans for Prologis' Atlanta based CLS team.
  • Proposal generation and document editing and production for CLS team's business development and leasing efforts
  • Ability to schedule and organizes meetings, conference calls and appointments. Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site reservations, meal orders, attendance confirmations, participating in/traveling to local meetings as needed and interacting with attendees to address questions or issues on event.
  • Lead the completion and processing of expense forms for assigned staff. Tracks corporate credit card payment schedule and ensures timely processing and payment. Review, reconcile and process expense reports.
  • Manages vendors that perform work in the office (Ex. Ice Machine Maintenance, Access Card Troubleshooting). Processes payments of invoices through Peoplesoft for the office vendors.
  • Manages the overall organization of the office including signage, closets, and mail area.
  • Pick up of mail, sorting mail and scanning to appropriate team member.
  • All other administrative duties as assigned by the supervisor.
  • A sincere interest in helping people and the company succeed while having fun and contributing to our positive team culture


Tell us if you're ready.

  • Requires a High School Diploma or General Education Degree (GED) plus three years' experience in administrative role or related field and/or training.
  • Commercial real estate experience a plus.
  • Ability to carry out specific oral and written instructions with a sense of urgency and bias for action.
  • Meticulous attention to detail and accuracy.
  • Ability to collaborate with multiple organizations to complete various projects and assignments.
  • Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and the Prologis team.
  • Ability to use computer software and web-based applications.
  • Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments to meet deadlines. Good record keeping of property improvement projects to assist property manager in scheduling and payment processing.
  • Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
  • Positive, proactive work ethic and team centric approach.
  • Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.


All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
#LI-HB
#LI-Hybrid
People First
Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.
When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.
As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.
All job offers are contingent upon successful completion of drug screen and background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
Employment Type:
Full time
Location:
Atlanta, Georgia
Additional Locations:
As a condition to the commencement of your employment, Prologis requires proof of full vaccination against COVID-19. You are considered fully vaccinated two (2) weeks after your second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two (2) weeks after a single-dose vaccine, such as the Johnson & Johnson vaccine. In addition, we are now requiring all employees to get a vaccine booster when eligible. Prologis will consider requests for a reasonable accommodation as to the vaccination requirement on the basis of a disability or sincerely-held religious belief in accordance with applicable law.

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