Senior Office Admin
We are searching for an energetic, motivated, and dynamic addition to our People Operations team to join our team! In this highly visible Office Manager role, you will shine as Arrive’s first impression front lines. In addition to managing front desk responsibilities, you will own various administrative functions that span the entire office! From managing external vendors to planning company-wide events, you’ll wear a lot of hats. The right candidate will take pride in our office culture and stay on top of the crucial details that make Arrive an employer of choice. If you are a team player who also knows how to get down to business, we want you to represent Arrive in this position!
Essential Functions:
- Spearhead internal culture initiatives that promote a first-rate employee experience!
- Support Arrive management by providing ideas and coordinating team-building opportunities they can implement.
- Plan out-of-office and onsite events, including company-wide happy hours and holiday parties!
- Select and manage catering vendors for onsite breakfasts, lunches and happy hours.
- Communicate company-wide updates via email, including event details & approaching deadlines.
- Track office supply inventory and order supplies when needed.
- Maintain effective utilization of system office equipment, supplies, and vendors.
- Serve as the first point of contact for general questions and office-related problem solving.
- Present weekly perks/office information onboarding to new hires.
- Partner with our Facilities staff to resolve onsite problems including maintenance, Market replenishment, seating moves, office organization/cleanliness and Office Space Software management.
- Partner with Sales Leaders to help facilitate internal contests and competitions
- Execution and problem resolution of all COVID procedures and protocols, included by not limited to: temperature taking, employee check-in and Safeguard screening, seating audits and contact tracing.
- Ensure all office deliveries are received by our employees, including lunches and Fedex/UPS packages.
- Manage Conference Room Calendars and on site interview schedules
- Work collaboratively with the People Operations team as projects arise.
Education and/or Experience:
- Bachelor's degree in business administration, communications, or a related field
- 2+ years of work experience in an office management role
- Must have exceptional attention to detail
- Strong organizational and time management skills, and ability to prioritize
- Must be a self-starter and driven, ability to take initiative
- Excellent communication and interpersonal skills
- Strong problem-solving skills and analytical abilities
- Must be proficient with Microsoft Office and all Google products
- Proven ability to work successfully in both individual and collaborative environments
- Previous experience working with members of an executive team
- Must be proficient with Microsoft Office and Google products
Why Arrive?
- Take advantage of excellent benefits, including health, dental, vision, and life coverage.
- Invest in your future with our matching 401K program.
- Enjoy the flexibility of a hybrid work-from-home schedule based on position and tenure.
- Build relationships and find your home at Arrive through our Employee Resource Groups.
- Get recognized through our employee rewards program.
- Leave the suit and tie at home; our dress code is casual.
- Eat for free on Fridays…lunch is on Arrive! Snack and lunch options are also available daily.
- Work in the booming city of Austin, TX - we are in a convenient location close to the airport and downtown.
- Park your car for free on site!
- Sweat it out using local gym discounts or with the team at our onsite gym.
- Maximize your wellness with free counseling sessions through our Employee Assistance Program
- Start your morning with a specialty drink from our fully stocked coffee bar, Broker’s Brew.
- Get paid to work with your friends through our Referral Program!
- Get relocation assistance! If you are not local to the area, we offer relocation packages and have a Relocation Specialist who can help you along the way.
Covid Response and Flex Policy:
Arrive Leadership continually evaluates the Covid-19 pandemic and makes informed decisions based on applicable regulation, CDC recommendation, best practice, and local impacts of the pandemic. Arrive has implemented a comprehensive and proactive Covid response plan designed for the safety of our employees. This plan includes in-office safety protocol for all employees and a flexible work schedule based on position and tenure.