About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

We are currently seeking a Property Administrator to join our office property management team. Our team's priorities are:

• Providing an experiential approach which guides a differentiated property management experience, resulting in better care and better business
• Support the exponential growth of our business by providing people integration and synergy
• Develop our people for bigger and better roles
• Supporting ambitions beyond the workplace
• Applying new technology and data to drive change

What this job involves

• Uploading and coding invoices in client accounting system.
• Prepare monthly accruals to meet accounting calendar deadlines.
• Review AR on a routine basis to ensure rent is being paid in a timely manner. Follow up with accounting contacts as necessary, prepare and send late letters, access late fees as per the lease agreement as directed.
• Enter AR notes into client accounting system, review monthly AR report prior to sending to GM for approval.
• Prepare monthly Tenant billbacks for AR posting, prepare Tenant invoices and send to accounting contacts.
• Complete Lease Abstracts for new Tenants
• Prepare any reoccurring billing changes, and other forms necessary to administer changes to AR or Lease.
• Schedule building activity including move-ins / move outs.
• Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
• Prepare and coordinate bid proposals and service contracts. Complete Service Contract tracking sheet as needed.
• Assist with property inspections and notify appropriate parties of items for correction.
• Complete client required Risk Mgmt forms and documentation as necessary.
• Complete all CEP requirements as discussed and reviewed with GM
• Maintain lease and property files.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Administrative tasks and projects as required.

Supporting your team to deliver best in class service

As a Property Administrator at JLL, you will apply your commercial property management admin experience to support our office property management team by interacting with tenants and vendors, assisting with budgets and financial reports, reconciling A/R accounts and coding invoices, tracking certificates of insurance, tracking work orders, contracts. This is a great opportunity to advance your career in commercial property management if you have a positive attitude, are proactive and can think ahead to anticipate the administrative needs of the team.

Being a relationship builder

Keeping our building tenants and owners happy is always top of mind. You will be the liaison between tenants and building staff to ensure are buildings are clean, functional and welcoming. You are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. You thrive on change and learning new things, and can shift gears comfortably,

An Achiever

We'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team.

Sound like the job you're looking for? Before you apply it's also worth knowing what we're looking for:

Education and experience

• A high school diploma is required. Bachelor's degree is preferred.
• (2+) years of experience supporting a commercial property management team is required.
• Advanced oral and written communication skills. Strong organization and time management skills.
• Experience in: Microsoft office, Excel, Word, IMPAK work orders system, YARDI, AP/AR, certificates of insurance, tenant and vendor interaction, contracts, filing.

Benefits:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people, and provide opportunities for those who take advantage of our programs and resources to lower their health costs and increase their personal and financial security.

Benefits to eligible employees, include:

• 401(k) plan with matching company contributions
• Medical, Dental & Vision Care
• 6 weeks of paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible Work Arrangements may be available
• Executive Benefits

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.