About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 98,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

Integrated Workplace Management System (IWMS) Application Administrator

Role Purpose
The Integrated Workplace Management System (IWMS) Application Administrator is responsible for addressing questions, requests, incidents, maintenance, and enhancements while working collaboratively with stakeholders and users.

What this job involves

• Act as a liaison between the IWMS users/ teams, account JLL Technology team, account Business Intelligence (BI) team and corporate JLL Technology team
• Assist in developing and deploying operating procedures to drive quality, efficiency, and consistency
• Interface with account teams to understand goals, requirements, and long-term strategies; translate this into long- and short-term IWMS or BI projects/ initiatives to ensure the needs of the account are meet
• Interface with the customer's Lines of Business to understand goals and requirements
• Identify and follow through on process and functionality improvement initiatives
• Guide the account team through decision-making processes regarding cost/benefit, timelines, and operational and change management issues
• Follow the Change Request (CR) process including documenting business requirements, create specification document/ mock-up, create/ coordinate testing plan, implementation/ change management plan, and obtain approvals
• Front line technical consult and support for users of other systems that interact with IWMS data including data integrations
• Run data queries to identify data issues and provide recommended solutions
• Complete data analysis, quality assurance, scrubbing, and normalization
• User support including access requests and system functionality/ procedures
• Host reoccurring training session on system functionality and procedures
• Provide management and resolution of IWMS issues, questions, and requests
• Responsible for creating and maintaining documentation for:
  • 'as-is' and 'to-be' processes
  • Operating procedures
  • Reporting and Key Performance Indicators
  • Data gathering templates and management plans

Desired skills and experience for this job

• BS or BA in related discipline or related experience.
• 2+ years of experience in an Application Administration/ System Administration role with increasing responsibility
• 2+ years of experience in Application Administration, documentation, and document management
• Administration experience and working knowledge of FM:Systems (preferred), Serraview, or similar IWMS software.
• Excellent interpersonal, communication, problem solving, and organizational skills

• Analytical mind, accuracy, and can-do attitude
• Able to communicate complex ideas in a simple, friendly manner to non-technical users verbally and in documentation
• Strong knowledge of Microsoft Office: Outlook, Teams, Word, Power Point, Excel (advanced formulas, pivot tables, basic VBA)
• Basic knowledge in SQL for querying large datasets; or willingness to learn
• Experience in AutoCAD and Revit preferred
• Experience leading group presentations including end-user training classes

• Conceptual to working knowledge of Facilities, Real Estate, Occupancy Planning, Move Management and Asset Management industry and practices
• Conceptual to working knowledge of Tableau, Power BI, or similar reporting software

#LI-MS3

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.