Strength in Trust

Our goal at OneTrust is to bring the power of trust to companies all over the world. Using cutting-edge technology and a real-world approach to ethics, compliance, privacy, security, and third-party risk, we’ve created a no-nonsense platform to help supercharge the global push for trust.

The Challenge

We are hiring a Global Mobility Coordinator to join the growing OneTrust Global Mobility team, who will be responsible for administrative operational excellence of the immigration program, including the coordination of daily activities, service delivery and reporting for the team. The Global Mobility Coordinator will support the immigration inbox volume, responding to queries in a timely manner to ensure service level satisfaction and help with employee engagement and retention. 

Your Mission

• Administer document intake and gather reporting to confirm list for sponsorship for the H-1B cap process for the fiscal year 
• Review vendor invoicing for accuracy and provide to Accounts Payable for payment/processing 
• Draft business, introduction and employment verification letters for business travelers 
• Communicate with payroll on FICA tax exemptions as it relates to the OneTrust sponsored population 
• Manage and create Public Access Files  
• Coordinate and track the case movement spreadsheet and reporting of OneTrust sponsored talent globally, including coordination of work visas (i.e. H-1, L-1, TN, Tier 2 ICTs) petitions, LCAs, renewals, visa withdrawals, business visitor visas and permanent residency cases 
• Record keeping and retention for case files, copies of work visa, I-94s, receipt notices, approval notices, petitions documents in HRIS 
• Perform PAF and OPT/CPT audits quarterly 
• Ensure security access rights are granted and removed from case management system when there is internal movement  
• Support in drafting relocation agreements for movement of employees to different OneTrust entities/locations 
• Manage posting notices required for NIV and recruitment process for permanent residency cases 
• Assist with continually updates on Global Mobility and COVID-19 pages on the Employee Resource portal.  
• Gather content from global mobility team members for the OT monthly newsletter. 
• Manage the travel tracker, run weekly, monthly, quarterly ad hoc reporting on foreign national population to support the Global Mobility team. 
• Record meeting notes from team meetings and vendor weekly meetings, save centrally for team to access. 
• Maintain and update immigration communication templates and organize electronic filing system for easy access. 
• Work with others on the Global Mobility team to support large scale projects, including writing and deploying communications, filing strategies with Outside Counsel, updating case management dashboards as needed. 
• Assist with the management of TNCs from E-Verify with onboarding team as needed. 
• Process visa data entry upon hire in employee worker records in HRIS. 
• Handle withdrawals through partnerships within the organization and third-party vendor and track attrition rates of sponsored talent. 
• Assist with USCIS site visits, if needed 

You Are

• A creative problem solver that has strong organizational skills with high attention to detail and a sense of urgency 
• Able to prioritize work and take direction in a team setting (from multiple parties). 
• Comfortable with fast-paced demanding work and requests from employees and team members. 
• Someone with strong written and verbal communications skills. 
• Responsive and customer-service driven 
• Eager to learn and grow in the global mobility scope

Your Experience Includes

• Bachelor’s degree in Human Resources, Business or relevant degree preferred 
• 2+ years of immigration coordination experience  
• Knowledge of HR practices, immigration law, as well as legislative and regulatory changes. 
• Proficiency in Microsoft Office, highly experience with Excel (pivot tables, automation, etc.) 

Extra Awesome

• Experience utilizing technology solutions to support immigration compliance requirements 
• Knowledge of US (or AMER) key global mobility life-cycle processes and methodologies, preferably working in a Corporate HR environment  

Benefits 

As an employee at OneTrust, you will be a part of the OneTeam. That means equity, bonuses, unlimited PTO, and 100% paid medical benefits (and that’s just the beginning!).  

Our employee rewards philosophy spans mental, physical, and emotional well-being because we want our people to succeed both in and out of the office. Some benefits differ depending on region, but here’s what you can expect from our OneTeam Total Rewards Program: 

• Competitive Compensation: We offer top pay for top talent with competitive total packages including equity for all, performance bonuses, and retirement savings with match. We’re also committed to fair and equitable pay practices. 
• Workstyle Flexibility: At home or in the office, we trust you to get the job done. Our people have the option to work in the office, fully remote, or a hybrid based on their role. Explore a new country with our short- and long-term global mobility program, and go green with commuter program discounts, and in-office perks (free food, drinks, and happy hours, anybody?). 
• Career Development: You’re not just joining any company; you’re joining the #1 fastest growing company on the 2020 Inc. 500 and the category-defining software platform for trust. You can become an expert and earn industry certifications with training and exams paid for by us and access to our learning & development program and guest speaker series. 
• Employee Recognition: We celebrate our accomplishments the best way we know how – together. Our people are invited to attend employee appreciation social events (including our awesome annual holiday party), participate in ticket giveaways for local city events based on your home office location, and celebrate one another through our #CheersforPeers channel. 
• Focus on Wellbeing: Take the vacation or volunteer - we have unlimited PTO globally. You’ll also have access to ClassPass memberships, generous company holidays and your birthday off, paid sick days, Employee Resource Groups (or, as we call them, Employee Trust Groups), and other ways to get connected or support company diversity, equity, and inclusion goals.  
• Health Benefits: No package is complete without great health benefits. This role may receive company-paid employee healthcare premiums, parental leave, and access to mental health benefits and employee assistance programs. Specific benefits differ by location, so please check with your recruiter to specify what this role will receive. 

Our Commitment to You

When you join OneTrust you are stepping onto a launching pad — the countdown has begun. The destination? A career without boundaries working alongside a diverse and inclusive crew who is passionate about doing meaningful work. As a pioneer, your voice and expertise will help chart the direction of an entirely new industry — Trust. Our commitment to putting people first starts with you. Your growth is part of the mission. Our goal is to give you the power to embark on the next phase of your uniquely, unique career

OneTrust provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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