Front Desk Associate
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ABOUT THE ROLE
Our Workplace Experience Team is growing and we’re looking for a Front Desk Associate to manage the day-to-day operations and experience for our lobby at our Palo Alto office. We are looking for a detail-oriented individual with excellent communication, organization, project management, team, and customer service skills to help us take things to the next level.
Responsibilities:
- Ensure the cleanliness, organization, and safety of the workplace environment
- Staffing the front desk to provide a great and memorable experience to employees, guests, and visitors
- Greet guests, visitors, and candidates, and get them signed in with visitor badges. The goal is to create a welcoming experience for everyone in the office
- Set up, close down, and maintain the lobby every day
- Assist with the management of employee badges
- Document and organize all incoming and outgoing mail
- Organize ticketing requests to facilitate timely action and resolution
- Timely and efficient completion of assigned day to day employee requests via ticketing system
- Communicate effectively verbally in-person and via email or slack with employees to give guidance and direction when needed
- Assist with ordering and inventory management for the office including, pantry, office supplies, and other office-related items, including updating budget trackers
- Assist with office event setups and breakdowns, including, happy hours, celebrations, all-hands department meetings, and other office events
- Assist with Workplace team projects and information gathering
- Be a resource and partner to all departments to assist with questions and help needed
- Ensure we adhere to office policy, state regulations, building, and governmental compliance
- Assist with budget tracking and spend management
Experience Required:
- 1-3 years of experience in office management or relevant position, ideally in a fast-paced environment
- A team player, flexible, and professional
- Experience in G-Suite, Slack and office-related software
- Detail-oriented, confident, self-starter with exceptional prioritization and organizational skills
- Maintain a “can do” mentality with the ability to act with minimal information
- Ability to operate efficiently without guidance and direction
- Ability to interact and communicate professionally, effectively, and in a friendly manner
- Ability to lift 50+ lbs
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