Executive Director - Supply Chain at Careerlink (Omaha, NE)

| Omaha, NE
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Job Title: Executive Director of Supply Chain

Location: Omaha Public Schools

Reports To: Chief Operations Officer, District Operational Services

Work Schedule/FLSA Status: 12 month/Exempt

Salary Schedule: TBD

Position Function: The Executive Director of Supply Chain is responsible for overseeing, coordinating, and managing the responsibilities of the Purchasing, Supply/Warehouse (including all delivery drivers), and Printing & Publication (including mail services) Divisions. These divisions are responsible for the logistics of obtaining and delivering and necessary transfer of all needed supplies and materials for the District. The Executive Director ensures program integration with other departments and external agencies while ensuring compliance with Federal Programs and Regulations, State Programs and Regulations, and Local ordinances. This individual will establish strong standards of professional ethics when relating to staff, students, parents, administration and the community. The Executive Director of Supply Chain will work in collaboration with the central office and building administrators to ensure that District goals are met. Attends and participates in planning, coordination, construction, community and special meetings including those that occur during the evening.

Qualifications
  • Minimum of a Bachelors Degree required with major emphasis in Logistics, Business Management, Public Administration, or related fields.
  • Minimum of five years of supervisory/project management with K-12 school experience preferred.
  • Ability to perform duties with awareness of all district requirements and Board of Education policies and procedures.
  • Strong organizational, office management and time management skills including the ability to handle multiple projects with minimal supervision meeting strict deadlines.
  • Demonstrate knowledge and proficiency in the principles, methods and techniques of administrative responsibilities in areas such as budgeting, organization, coordination and staffing.
  • Proficient knowledge and use of Microsoft software, project collaboration and facility management software systems experience preferred.
  • Ability to carry out assignments which includes fact gathering, organization of materials, evaluation of data and recommendations for actions based on data.
  • Knowledge of State, local statues, protocols, codes and regulations pertaining to generally accepted commercial industry standards.
  • Knowledge of State and local statues and protocols related to construction and maintenance contracting.
  • Strong leadership skills and thorough understanding of district design and facility standards.
  • Ability to communicate effectively and clearly, both orally and in writing, and prepare documents and reports for both internal and external audiences.
  • Ability to facilitate large and small group processes.
  • Skills pertinent to positive human relationships and the ability to work effectively with staff members and community in a multicultural urban setting.

Essential Performance Responsibilities
  • Monitor organization and staffing information for assigned divisions, develop performance expectations and perform employee evaluations of staff reporting to the Executive Director.
  • Develop strategy for procurement, inventory and logistics of all goods used.
  • Ensure that protocols for procurement/ provision of commodities and services are followed by all departments.
  • Supervise management of procurement documents (bids, RFPs, RFQs, RFIs) and procurement contracts.
  • Supervise management of supply chain and inventory control processes.
  • Audit functions related to procurement and supply chain management.
  • Develop and provide Professional Learning for staff to improve employee skills and efficiency and knowledge of District procedures.
  • Lead the Supply Chain Division staff in a positive and productive manner to reach District goals.
  • Develop and implement the policies, practices and procedures which impact the Supply Chain Divisions.
  • Participate in the preparation of and monitor the various budgets and expenditures of assigned divisions including the budgets for long range planning.
  • Oversee the development and administration of contracts within the areas of responsibility including professional services and construction contracts and activities.
  • Participates in and facilitates planning process meetings with staff, community and consultants in developing educational specifications, schematic concepts and other documents required by the District.
  • Participate with the planning, design and construction of capital improvements including new buildings, renovation and modernization projects.
  • Assist the Chief Operations Officer in preparation and presentation of agenda items, special reports and other documents for school board review and approval or for community presentations.
  • Respond to emergency situations during or after normal working hours for resolving immediate building, safety or security concerns.
  • Maintain professional and continuing educational requirements and technical knowledge by attending educational workshops, reviewing professional publications and participating in professional organizations.

Additional Duties: Assists with additional duties as assigned by the Superintendent of Schools, the Chief Operations Officer or designee.

*NOTE: The statements herein are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machines as well as video recording equipment. Employees must always comply with OPS guidelines for equipment use. Position may require individual to work in or around a construction site involving heavy machinery.

Travel: Frequent travel between schools and central offices will be required. Occasional travel outside of Omaha or Nebraska will be required.

Physical and Mental Demands:
  • Regular attendance is important
  • Occasional evening and weekend work may be required
  • Ability to perform tasks independently
  • Ability to work extended hours on short notice may be required
  • Works in standard office environment
  • Ability to travel in and outside of Omaha as requested
  • Ability to correspond verbally and written at a high level
  • Ability to represent OPS to community, media and governmental agencies

Interrelations:
  • Contact with personnel within the district and with customers and vendors and state/federal personnel
  • Will be working under the direct supervision of the Chief Operations Officer in order to complete day to day tasks
  • Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
  • Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
  • Expected to interact with all internal and external stakeholders in a friendly, professional manner and provide quick, responsive customer service

Employee Punctuality and Appearance:
  • For OPS to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
  • Any deviation from assigned hours must have prior approval from the employees supervisor
  • All employees are required to report to work dressed in a professional manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Terms of Employment
This position is treated as a full-time exempt position. The terms of your employment will be governed by applicable state laws regulating employment or teaching in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative.
Terms of employment are contingent upon:
  • A background check which demonstrates background is acceptable for the position sought and working with or around students.
  • Verification of U.S. Citizenship or legal authorization to work in the United States.
  • Successful completion of a tuberculosis skin test (if required by federal law for your position).
Omaha Public Schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at 531-299-0240.
More Information on Careerlink
Careerlink operates in the HR Tech industry. The company is located in Omaha, NE. Careerlink was founded in 1992. It has 16 total employees. To see all 448 open jobs at Careerlink, click here.
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