About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

KEY RESPONSIBILITIES

Provide exceptional client service

• Provide full executive administrative support to region's Market Director
• Build and maintain strong working relationships with business, operations and corporate function leadership/teams cross the region; establish an organizational culture of trust and teamwork
• Provide administrative support toteam, toinclude expense reports, check requests, invoice processing, photocopying, mailing, scanning,filing,typing and editing documents
• Be a digital champion with proficiency in the Firm's technology tools and platform
• Meet all financial deadlines with accuracy (ie. AP/expense reports, time reporting)
• Comply with firm's T&E policy and regional expense guideline; be proactive in identifying and escalating expense issues;identify/ implement cost saving opportunities
• Create and maintain an accurate and organized project filing system with ease in information retrieval
• Perform other administrative support including ordering business cards, photocopying/scanning, mailing

• Marketing Tasks Assist with new business opportunities from lease roll-over data, growing company intel, mergers/acquisitions, subleasing, recent sales, etcthat can lead to new business opportunities

• Assist with maintaining marketing collateral and listing services with the most recent and relevant content - photos, brochure, space descriptions, virtual tours, etc
• Help with coordination and follow-through on marketing plans for property listings
• ResearchRelated Tasks

• Assist with tracking tenants and other deals in the market and following up with brokers inside and outside of JLL
• Assist with the compiling of research reports for San Diego including specific submarket reports

• Help to implement a systematic approach to sending weekly / monthly / quarterly research reports and other relevant content to prospects and existing clients

• Deals / Transactions

• Check-ins with and follow-up with brokers who have prospects for our listings
• Use our listings to make warm calls to potential Tenant Prospects or their brokers, if known
• Assist with proposal tracking and coordination. We have a team member who drafts all of our proposals and logs the Tenant activity on our listings in a software called VTS. Assist with keeping VTS update for a weekly report that is sent to our Landlord listing clients
• Communicate directly with Landlord clients via email and phone calls regarding client requests, projects and tenant prospects

• Help to facilitate deal process - tour coordination, coordination with architects for space planning calls/meetings, and coordination for construction pricing with Construction Management Team

• Participate in weekly / bi-weekly calls with many of our Landlord listing clients

• Miscellaneous (some of these will be more mundane and clerical, but will help to get you ramped up and in the flow)

• Assist with project and data requests from Landlord clients. Coordinate with marketing and research as necessary to respond to requests
• Assist with quarterly data and market research request coordination from landlord clients
• Assist with coordinating conference calls
• Assist with managing emails s (projects, follow-up, scheduling coordination, etc.)
• Assist with keeping our listing tenant activity database up to date - VTS software noted above
• Assist with keeping our client database up to date (Cloze) as well as updating contacts in the national JLL Database of landlords and tenants

Be a great cultural steward

• Actively embrace JLL's culture of teamwork, excellence, ethics and fun
• Ensure excellence in service delivery to internal clients and all resource partners
• Embrace a diverse and inclusive working environment
• Be a team player and provide cross-functional backup to colleagues as requested
• Adhere to all JLL policies

Invest in your growth and development

• Proactively enhance one's own learning and development by participating in training offerings

KNOWLEDGE, SKILLS, AND ABILITIES

• Professional with demonstrated leadership and collaborative work style and high comfort working in a diverse environment
• Strong project management orientation and ability efficiently prioritize, track and complete multiple projects with deadlines
• Excellent interpersonal and communication skills with strong internal and external customer service orientation
• Strong writing and editing/proofreading skills; able to redline documents with ease
• Strong analytical/problem solving ability
• Impeccable attention to detail and follow through
• Must be organized, resourceful, flexible, task-oriented/driven to closure and able to succeed under pressure
• Ability to navigate through challenges and obstacles and complete projects on time
• Flexible and highly motivated, and able to work independently or collaboratively
• Adaptability and proficiency in learning new technology

QUALIFICATIONS AND EXPERIENCE

• Four (4) year degree or equivalent business experience
• Good financial and quantitative aptitude
• Strong proficiency with CRM and other technology tools
• Strong proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Adobe Create Suite (InDesign) a plus
• California real estate license required

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information.If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.