Pie Insurance
Remote
Remote

Executive Assistant at Pie Insurance

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Pie Insurance Named a Top Colorado Company 2020
Pie is rated Excellent by our customers on Trustpilot
Check out our great reviews from current and former employees on Glassdoor
Pie raises an additional $127M in funding
Pie Insurance is an insurtech company tackling meaningful problems. At Pie, we work with small businesses using technology and innovation to improve how they access insurance. Like our small business clients, we are a diverse team of builders, dreamers, and entrepreneurs. So, at the heart of every decision we make is the idea that if it doesn't serve our clients, it doesn't serve us.
To do their best work, our Executive team needs an agile individual that addresses a variety of work styles. Pie's Executive Assistant (EA) role will demand flexibility and the ability to perform operational tasks to ensure our company's workflow runs smoothly. You will have a direct and enormous impact on Pie's daily operations, team interactions, and culture. Working well cross-functionally is a key part of this role.
The Executive Assistant will be connecting with peers, immediate leadership and Executives frequently to connect on collaborative efforts and update status needs and tasks. They will collaborate with other departments and leaders throughout the month to determine deliverables and check-in on status needs.
How You'll Do It
Supporting the Executive Team
    • Identifying and anticipating the administrative needs of 3-4 Executive team members based on the East Coast.
    • Heavy, proactive calendar support. These leaders need someone to manage and coordinate their busy schedules. This includes resolving conflicts, ensuring regularly scheduled one on ones with their team members, coordinating team meetings, ordering catering, booking conference rooms in multiple offices, arranging video conference connections, and ensuring the meetings are attended.
    • Drafting communication in the voice of the executive, editing, effectively disseminate messages from the executives that you support through the appropriate channels
    • Responsible for some executive meeting prep, attending various meetings to track action items, and coordinate follow-up on action items.
    • Booking travel and light expense reporting.
    • Email management.

Project & Culture Support Work
    • Jumping into ad hoc projects as they arise across the company.
    • Event planning.
    • Coordinating swag for new hire, anniversaries and other milestones.
    • Team specific support for sales contests, peer-to-peer awards, and other team celebrations.

Admin Team Support
    • Support and backup to the other Administrative staff to cover PTO and leave.
    • Partner with other admin staff in supporting and managing company wide initiatives such as the weekly All Hands meetings, Pie-R-Side chats (Quarterly Q&A with leaders), Executive offsites, and holiday or summer parties.

The Right Stuff
    • High school diploma or equivalent is required. Associates degree preferred
    • 3 years in an Executive Assistant role required
    • Experience working in Financial industry and or supporting Finance & Accounting executives preferred
    • 5 years in Administrative, Office, or Personal Assistant role required
    • Advanced communication (written, verbal and presentation) skills, to deliver complex information effectively and align people with the needs of the project/team
    • Must be available during general business hours in eastern time zone
    • Advanced problem solving skills, to be able to manage complex situations with multiple layers, and resolve to solution anticipating needs now and into the future
    • Advanced awareness of workflow, and project tradeoffs to make decisions based on needs now and into the future
    • Experience in a fast paced and demanding environment is preferred
    • Must be customer service focused. You enjoy helping others and creating amazing work life experiences
    • Competent Project Management experience is desired
    • Demonstrated ability to act with a sense of urgency
    • Proficient in Google Calendar is required, experience with Gmail and Google Workspace is helpful
    • Knowledge of collaboration tools (specifically Slack) preferred

Compensation & Benefits
    • Competitive salary
    • A piece of the Pie (in the form of stock options)
    • Comprehensive health plans
    • Generous PTO
    • Paid sick leave
    • Future focused 401k match
    • Our core values are more than just a poster on the wall; they're tangibly reflected in our work and recognized with our monthly culture award.
    • Generous parental leave

Our goal is to make all aspects of working with us as easy as Pie. That includes our offer process. When we have identified talent that is a good fit for Pie, we work hard to present an equitable and fair offer. We look at your knowledge, skills and experience along with your compensation expectations and align that with our company equity processes to determine our offer ranges.
We value and want to support our team members, and are proud to offer a comprehensive compensation package which includes the following:
Base compensation Range for position: $80,000 - $100,000
Pie Insurance is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.
Pie Insurance participates in the E-Verify program. Please click here , here and here for more information.
This role has the option to be hybrid or remote. Hybrid work locations provide team members with the flexibility of working partially from our Denver or DC office and from home. Remote team members must live and work in the United States* (*territories excluded), and have access to reliable, high-speed internet.
*Territories excluded
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • PythonLanguages
    • ReactLibraries
    • ReduxLibraries
    • MongoDBDatabases
    • MixpanelAnalytics
    • BalsamiqDesign
    • AsanaManagement
    • ConfluenceManagement
    • JIRAManagement
    • WordpressCMS
    • SalesforceCRM
    • MarketoLead Gen
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What are Pie Insurance Perks + Benefits

Culture
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Pie Insurance has a group of Culture Ambassadors from across the organization. This group creates content and hosts activities that reflect our values and foster collaboration, and fun!
Daily sync
Open door policy
Team owned deliverables
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Highly diverse management team
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Onsite Gym
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 16 weeks of parental leave for the primary caretaker. Pie also provides 16 weeks of leave for the secondary caretaker.
Flexible Work Schedule
Pie provides employees with a flexible work schedule that includes Core hours.
Remote Work Program
Family Medical Leave
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Generous PTO policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
We offer team members a parking subsidy.
Relocation Assistance
Home Office Stipend for Remote Employees
Professional Development Benefits
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within

An Insider's view of Pie Insurance

How does your team reward individual success?

Our Customer Care team rewards success by giving "snaps" in team and company slack channels. We like to verbally recognize people in our team meetings by giving them a shout out and telling them they are valuable to the team and are appreciated! It is important to also be conscious of how people like to be recognized and not put people "on blast".

Seika

Customer Success Working Team Lead

How do you collaborate with other teams in the company?

As a Sales Manager, I work closely with Underwriting & Customer Care on improving our processes to be more efficient from quote to issuance. With Marketing, I help with campaign initiatives to roll out to new and old prospects. I also connect with our UX & Product Teams to provide feedback on ways to enhance our online quote flow for our customers.

Marty

Inside Sales Manager

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