Executive Assistant

| Peninsula | Hybrid
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Passionate about making a difference in healthcare, technology, and precision medicine?

Tempus is on a mission to connect an entire ecosystem to redefine how genomic data is used in cancer clinical settings. With the advent of genomic sequencing, we can finally measure and process our genetic makeup. We now have more data than ever before but providers don't have the infrastructure or expertise to make sense of said data. Here at Tempus, we believe the greatest promise for the detection and treatment of cancer lies in the deep understanding of molecular activity for disease initiation, progression, and efficacious treatment based on the discovery of unique biomarkers.

We're looking for an Executive Assistant who will be responsible for coordinating and managing administrative logistics for a group of executives; including our Chief Operating Officer and a subset of senior leaders in our Data and AI function.

This position is based out of our Redwood City office and the new employee must be on-site to support the team.

What You'll Do:

The Executive Assistant is responsible for flawless execution of meetings, events, travel/transportation and miscellaneous office logistics for the executives they support. This Assistant will wear a different hat project-to-project, and often at the same time. He/She could be developing agendas, planning large-scale meetings, arranging ground transportation, booking hotels, or preparing a logistical brief for an engagement. This Executive Assistant will be responsible for clearly communicating plans and changes to all stakeholders involved and will act as the administrative point of contact between the executives and internal/external clients. Finally, the Executive Assistant will spend a small portion of their time helping to ensure the coordination of Office Services is on point in the Redwood City office.

Meetings, Events and Special Projects:

  • Plan and manage business-related leadership meetings/lunches/event
  • Plan and manage engagement and some personal events
  • Plan and manage attendees of meetings: coordinate schedules, set conference rooms, escort guests, manage technology

Logistics and Travel:

  • Act as the primary point of contact between executives and internal/external clients
  • Handle requests and queries appropriately, route correspondence efficiently
  • Arrange meetings and appointments and provide reminders
  • Manage expense reports and reimbursements 
  • Manage travel logistics
  • Coordinate all business travel from end-to-end
  • Provide overall logistical support and coverage as needed
  • Coordinate frequently with the Office of the CEO support team  

Miscellaneous Redwood City Office Tasks:

  • Work alongside company Office Services to restock the supplies in the small office for employees on a weekly basis, distribute mail, etc. (10% of job)
  • Ensure technology is updated regularly and operating smoothly inside conference rooms for executive meetings and set-up video conferences before start time  
  • Handle incoming and outgoing mail and packages for executives
  • Provide flexible and reliable executive support by wearing many different hats on a daily basis in close coordination with the office of the CEO
  • Coordinate catering and set-up for internal events

Qualifications:

  • B.S. in Business Administration, Management or related field
  • 2+ years administrative support, executive assistance and/or event/project management
  • Experience in a startup environment strongly preferred
  • Highly proficient in the Google suite (Gmail, Google docs, Calendar, etc)
  • Proficient in all technical functions of an Executive Office (phone, VC, etc)
  • Obsessive level of attention to detail
  • Strong ability and willingness to work in a dedicated and expanded team environment
  • Creative and entrepreneurial attitude and approach towards event planning
  • Discretion and confidentiality
  • Excellent presentation skills
  • Full comprehension of office management systems and procedures
  • Exemplary planning and time management skills
  • Ability to multitask and prioritize daily workload
  • High level organizing, planning, oral and written communications skills
  • Independent thinker and ability to self-manage
  • Willingness to be flexible and work well in a team


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Technology we use

  • Engineering
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An Insider's view of Tempus AI

What’s the vibe like in the office?

The casual setting here in the Chicago office makes everyone less intimidating and more approachable. It's nice to be in an environment where our day-to-day work actually makes a difference, I feel valued. Tempus is also great at welcoming everyone with different backgrounds.

Alexis

Clinical Lab Associate

How do you collaborate with other teams in the company?

I collaborate with various hiring teams on a daily basis. Through weekly meetings, strategic planning, events, and messaging, hiring teams and I have built a collaborative hiring process and have become trusted partners to bring top talent to Tempus. We rely on honest communication, shared goals, and the right tools to set us up for success!

Emma

Recruiter

What makes someone successful on your team?

We value creativity in ideation, autonomy in execution, and a healthy tendency to always question the status quo.

Ash

Lead Data Scientist

What are some things you learned at the company?

One of the things that molded my growth was seeing how much thought goes into the decisions, and how much leadership seeks feedback from the people around them, to help understand the impact of decision-making. Just being a sponge in the room is inspiring. I adapted the styles of many leaders here and use that to create my own leadership style.

Anita

Laboratory Operations Manager

What are Tempus AI Perks + Benefits

Tempus AI Benefits Overview

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Short-Term Disability Insurance
Flexible Spending Account
Commuter Benefits
Parental Leave
Charitable Matching Program
Employee Assistance Program (EAP)
Pet Insurance
Company Cafeteria with Breakfast, Lunch & Grab & Go Options
Stocked Kitchen with Snacks
On-Site Barista
Discounted Gym Membership
Discounted Divvy Membership
Diversity & Inclusion Initiatives
Team & Company Outings

Culture
Volunteer in local community
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Employee resource groups
Employee-led culture committees
Hybrid work model
Flexible work schedule
Remote work program
Diversity
Highly diverse management team
Diversity employee resource groups
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Pet insurance
Wellness programs
Mental health benefits
Financial & Retirement
401(K)
Company equity
Charitable contribution matching
Child Care & Parental Leave Benefits
Generous parental leave
Family medical leave
Vacation & Time Off Benefits
Unlimited vacation policy
Generous PTO
All staff in Tempus’ laboratories are subject to Tempus’ separate laboratory PTO policies.
Paid volunteer time
Paid holidays
Paid sick days
Flexible time off
Bereavement leave benefits
Office Perks
Commuter benefits
Company-sponsored outings
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
Onsite office parking
Recreational clubs
Relocation assistance
Meditation space
Mother's room
Onsite gym
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Mentorship program
Continuing education available during work hours

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