Executive Assistant
We're transforming the grocery industry
Instacart is the North American leader in online grocery and one of the fastest-growing companies in e-commerce. Since 2012, we’ve been working towards creating a world where everyone has access to the food they love and more time to enjoy it together.
Groceries delivered to your door in as little as an hour. It seems simple, right? Well, it’s more complex than that. From re-routing deliveries during snowstorms, to connecting customers with coupons and deals for their favorite brands, to updating over half a billion grocery data lines every night...our efforts bring Instacart closer to being the operating system for the grocery industry.
OVERVIEW
We are seeking a relationship-driven, organized and forward-thinking Executive Assistant to manage scheduling, business travel, dynamic calendars, event planning, and general business related support for up to 3 senior leaders (VP+) in our Sales org. This role will ideally be located in commutable distance to our NYC office, .
ABOUT THE JOB
- Manage all business related support (calendaring, travel, and expenses) for leaders
- Act as the gatekeeper for your executives, understanding business needs, interfacing with internal and external partners, and fielding inquiries from the dispersed team
- Plan, coordinate, and improve upon org-wide events and engagement activities
- Model compliance with company policies and procedures, support our company mission and values, as well as standards of ethics and integrity
- Perform and prioritize based on short timelines
- Provide and support the implementation of business solutions
- Think creatively to reduce company spending and improve efficiency
- Take initiative and offer assistance where needed; adding value whenever possible
ABOUT YOU
- A minimum of 5+ years consecutive Executive Assistance experience and direct support for C level
- Relationship-builder with experience supporting multiple executives across different time zones and creating connections across dispersed teams
- Ability to work flexible hours to assist the business needs of executive leaders
- Efficiency expert who leverages creative problem-solving skills
- A college or vocational degree, or equivalent experience
- Outstanding, polished oral and written communication
- Strong organizational skills and heavy attention to detail
- Out of the box problem-solving skills; creativity, flexibility, and innovative thinking
- Collaborative teammate who partners with other Executive Assistants to support day-to-day team initiatives and drive results
- Gifted “scheduler” (Google Calendar and Google apps specifically); you can keep calm through the challenges of dynamic schedules (and reschedules)
- Ability to achieve results under tight deadlines
- Experience comfortably interacting with everyone in the company, regardless of experience or title
- A can-do "make it happen" attitude - you are comfortable making decisions with little supervision or direction
Accommodations & Accessibility
At Instacart, we strive to create an accessible and inclusive experience for all candidates. If you need assistance submitting an application through our career site due to a disability, please submit an Accommodations Request Form and someone from our team will reach out soon to see how we may be able to assist.