Executive Assistant
Arrive Logistics is looking for an Executive Assistant to support our Accounting and Finance Executives. The right candidate for this position has a proven track record of successfully working with a team of executives & owning a variety of responsibilities. The Executive Assistant should be a scheduling guru, a proactive problem-solver, and above all else, a true ambassador of the Arrive Logistics brand.
Essential Functions:
- Provide wide-ranging support to the CFO team managing calendars and appointments, rearranging and prioritizing commitments and being an effective and proactive gatekeeper.
- Proof reads and helps develop presentation documents.
- Plans and arranges team events, offsite meetings and social engagements.
- Proactively create & manage travel itineraries, coordinate arrangements and compile expenses.
- Coordinate agendas and meeting materials for groups of various sizes, take notes during meetings, and follow up on identified action items.
- Work with a team of other Executive Assistants to ensure seamless support across the C-suite level.
- Embody commitment to Arrive Logistics’ core beliefs and demonstrate professionalism in interactions with senior leaders, board members and customers.
- Maintain utmost discretion in a high-trust environment while working through confidential information.
- Supports the accounting team with clerical accounting tasks, invoice processing, mail processing.
- Supports the legal team with organizing records for the board of directors.
- Maintains and updates schedules of information from various sources.
- Proactively identifies areas of improvement and takes action.
Education and/or Experience:
- 3+ years of Office Admin, Office Management, or Executive Assistant experience, preferably supporting C-level executives within a large organization.
- Effective at managing complex calendars, schedules and resources.
- Experience coordinating both onsite and offsite leadership meetings.
- Highly Proficient in Microsoft Office and Google Business Suite.
- Ability to prioritize daily tasks, anticipate needs and propose solutions through sound decision
- making.
- Excellent verbal, written and interpersonal communication skills.
- Attentive, resourceful and positive - you can do it all!
Why Arrive?
- Take advantage of excellent benefits, including health, dental, vision, and life coverage.
- Invest in your future with our matching 401K program.
- Enjoy the flexibility of a hybrid work-from-home schedule based on position and tenure.
- Build relationships and find your home at Arrive through our Employee Resource Groups.
- Get recognized through our employee rewards program.
- Leave the suit and tie at home; our dress code is casual.
- Eat for free on Mondays & Fridays…lunch is on Arrive! Snack and lunch options are also available daily.
- Work in the booming city of Austin, TX - we are in a convenient location close to the airport and downtown.
- Park your car for free on site!
- Sweat it out using local gym discounts or with the team at our onsite gym.
- Maximize your wellness with free counseling sessions through our Employee Assistance Program
- Start your morning with a specialty drink from our fully stocked coffee bar, Broker’s Brew.
- Get paid to work with your friends through our Referral Program!
- Get relocation assistance! If you are not local to the area, we offer relocation packages and have a Relocation Specialist who can help you along the way.
Covid Response and Flex Policy:
Arrive Leadership continually evaluates the Covid-19 pandemic and makes informed decisions based on applicable regulation, CDC recommendation, best practice, and local impacts of the pandemic. Arrive has implemented a comprehensive and proactive Covid response plan designed for the safety of our employees. This plan includes in-office safety protocol for all employees and a flexible work schedule based on position and tenure.