Executive Assistant

| Seattle, WA | Hybrid
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About Highspot

Highspot helps sales teams improve customer conversations and achieve their revenue goals. From content optimization and performance analytics to in-context training, guided selling, and more, the Highspot platform delivers enterprise-ready features in a modern design that sales reps and marketers love. Using Highspot, marketing leaders have deep insights and analytics into the performance and influenced revenue of content, campaigns, and marketing assets. What makes the solution special? It’s loved by sales reps globally, and is the #1 rated sales enablement platform on G2 Crowd. 


We are committed to diversity as both a moral and business imperative. 


About the Role

The most successful candidate for this role will be an effective communicator, both verbally and with written correspondence, possess the ability to complete complex tasks quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the total picture. He/she will proactively anticipate needs, clear obstacles and seek opportunities to take ownership of tasks and projects.

What You'll Do

  • Provide broad administrative support to Directors in the business 
  • Keep the team running smoothly - be the eyes and ears of the Leadership Team to keep them abreast of trends with employees
  • Be a key driver in creating and maintaining the team culture within the team and ensuring this connects to the broader Highspot culture
  • Identify any process issues or bottlenecks in the team and work with leadership on possible solutions
  • Compile and track team goals and operational metrics, gather appropriate input from stakeholders
  • Manage complex calendar and scheduling requirements for supported Directors by proactively seeking out and triaging scheduling conflicts and staying ahead of opportunities to recommend meeting alternatives
  • Work effectively under pressure within short time constraints prioritizing tasks and taking appropriate action
  • Continually seek out and identify opportunities to improve process and create efficiencies
  • Manage core administrative responsibilities including but not limited to space planning, scheduling new hire onboarding, organizational charts, supply ordering
  • Navigate ambiguity well and function without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail
  • Track and help drive the completion of key deliverables following up on outstanding items
  • Collaborate across boundaries with HR, Recruiting & Workplace Strategy Teams to ensure an amazing hiring and onboarding experience for all new hires; work with leadership to define and innovate this experience as required
  • Establish and maintain effective relationships with other EAs across the company
  • Plan and organize morale events inclusive of events celebrating releases and important company milestones
  • Answer questions and provide support for all team members

Your Background

  • You bring enthusiasm and a positive attitude to everything you do
  • You are happiest when you can fit all the pieces of the puzzle together
  • You thrive on organization and know that details matter
  • When you see something that needs to be done, you make it happen
  • You operate with humility and grace under pressure
  • 5+ years experience managing complex calendars
  • Experience working with senior management and collaborating across departments
  • Excellent communication and collaboration skills
  • Adaptable and resourceful in a dynamic environment
  • Demonstrated ability to multi-task
  • Incredibly detail-oriented with strong problem solving skills
  • Self-starter: can take even the smallest project and run with it to the successful completion.
  • Experience driving items independently in an ambiguous, high-growth organization
  • You have a working knowledge of contemporary collaboration and productivity tools - Google suite, Slack, and Microsoft Office

Benefits

Comprehensive medical, dental, and vision benefits

401(k) Matching

Paid parental leave 

Flexible work and vacation schedules

Discounted ClassPass membership

2 volunteer days per year

Transportation benefits

Competitive compensation and stock options

Fully-stocked kitchen

Annual company-wide events

Meaningfully contribute to a compelling vision!


Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation.


Read through the requirements as a checklist and haven't ticked every box? Don't rule yourself out just yet. So if this role resonates with you, hit that apply button!

More Information on Highspot
Highspot operates in the Sales industry. The company is located in Seattle, WA. Highspot was founded in 2012. It has 1000 total employees. It offers perks and benefits such as Volunteer in local community, Partners with nonprofits, Open door policy, OKR operational model, Team based strategic planning and Open office floor plan. To see all 14 open jobs at Highspot, click here.
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