About the Role

We are seeking a talented and highly motivated Executive Assistant. This EA will be aligned to our one of our global organizations and capable of providing strategic and operational support to three (3) east coast based corporate executives at the VP level and above. EA must be based in the East Coast time zone.

 Knowledge & Skills:

• Possesses professional expertise, applies company policies and procedures to resolve a variety of issues.

• Exercises judgment within defined procedures and practices to determine appropriate action.

• Influences within team and builds relationships outside of immediate area to accomplish objectives.

• Assist with project management requiring finesse, flexibility, and patience. Prioritize workflow and deliverables as objectives and business needs dictate.

• Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality.

• Executive interfacing skills, particularly in written and verbal communication -- ability to communicate clearly and concisely across all levels of the organization, with maximum attention to detail.

Key Areas of Responsibility:

• Manage multiple projects simultaneously, including but not limited to: preparation for EQBRs, towhall meetings, department offsites and events.

• Provides strategic and operational support to three (3) corporate executives at VP level and above.

• Researches and prepares company proprietary and open source information for use in discussions and meetings of executive staff with external counterparts.

• Able to stand proxy for executive during external planning and logistics calls or other meetings requiring executive commitment.

• Establishes high-level contacts of a sensitive nature inside and outside the company and maintains those relationships.

• Assist in formulating and tracking the budget for offsites, including hotel and meeting space procurement, contract negotiation, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc.

• Proactively prioritize executive's time and commitments -- always one step ahead and making decisions for today that are based on timeline of future events.

• Manages heavy calendar (via Outlook) and meeting management responsibilities, to include worldwide travel planning and scheduling, as well as expense reconciliation, in a company experiencing rapid growth.

• Proactively addresses all aspects of travel such as security and threat levels, currency, weather, and destination culture advice to executive, to ensure effective use of time and resources to promote productivity.

• Engagement is required with other senior leaders of the organization, which may include C-level and external executives.

What You’ll Need:

• BA/BS or equivalent educational background is preferred.

• Minimum 5+ years of relevant professional experience in direct executive support.

• Routine engagement experience at the VP or SVP executive level is required.

• Advanced MS Office and GSuite skills

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