Executive Assistant & Operations Manager at Autonomic (Detroit, MI)

| Detroit, MI
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Autonomic’s open, cloud-based platform — the Transportation Mobility Cloud — will connect the diverse components of urban mobility systems — connected vehicles, mass transit, pedestrians, city infrastructure and service providers — with the goal of orchestrating a safer, more efficient and sustainable transportation network.

About The Role

In this dynamic operations position, you will be playing a key role in providing administrative support for our executive team members as well as managing all aspects of the day-to-day operations of our Detroit office. You will be the face of the office and create an environment where employees are motivated to do their best work! If you love operations and program management, then this is the role for you! This is a full-time role based in our Detroit office and reports to our Chief of Staff located in California. We anticipate that the role will be 70% focused on supporting our executive leadership (mostly in Detroit) and 30% office management tasks, although it will flex from week to week.

Job Description 

  • Maintaining executive leaders’ calendars and prioritizing matters that require immediate attention
  • Make domestic and international travel arrangements (flights, hotels, cars, meetings, etc) and provide ongoing support as needed
  • Ensure expense reports are compiled and submitted on time
  • Facilitate internal communications and coordination of team meetings (e.g., preparing meeting agendas, and arranging meeting rooms, equipment and refreshments as required)
  • Work collaboratively, leveraging appropriate resources to manage, own and streamline administrative tasks
  • Manage all day-to-day workplace operations for the Detroit office
  • Develop tools and processes to streamline office operations
  • Coordinate with global operations team to provide awesome experiences for all employees
  • Coordinate all in-office programs and activities
  • Manage vendor and building management relationships to keep the office running smoothly
  • Keep supplies, equipment, and snacks well stocked at all times
  • Identify new opportunities for process and office management improvements
  • Assist with additional office tasks and special projects as needed

This job is required to be performed in-person in our office in downtown Detroit on a daily basis.

Minimum Requirements

  • 1+ years of experience supporting multiple executives at a similarly sized high growth early stage company
  • 2+ years of recent experience in workplace operations or similar role
  • 2+ years of experience managing experience managing projects and creating successful outcomes
  • 1+ years of experience creating and implementing office management protocols to support growing teams
  • High proficiency with G-Suite, Microsoft Office, WebEx, and Zoom 
  • Project coordination experience at an intermediate complexity
  • Strong verbal and written communication skills with the ability to interact with internal and external partners
  • Have the ability to handle confidential material with the utmost discretion
  • Reflect our values of Passion, Sense of Urgency, Trust, Integrity, Transparency, Customer Focused and Positivity
  • Positive attitude and motivated by contributing to the overall success of team
  • Creative approach to solving problems
  • A commitment to helping others and providing a high touch approach to the employee experience

Preferred Qualifications

  • Bachelor’s degree preferred
  • Experience working with small offices or start-up type environments
  • Organized, self-motivated, dependable, and detail-oriented
  • Ability to prioritize and anticipate the needs of a growing office
  • Ability to lift up to 40 pounds and willingness to roll your sleeves up
  • Self-starter, capable of working independently with minimal supervision as well as working with others in a team environment 

If you don't think you meet all of the criteria above but are still interested in the job, please apply. Nobody checks every box, and we're looking for someone who is passionate about shaping the future of connected vehicles at Autonomic! 

Job Title For This Position

Our job positions are broken down internally based on job competencies that are specific to each role. Should you be hired with us, the job title that you are hired under may therefore differ slightly from what is advertised in this job posting to best align with the competencies of the role and your specific background and experience.

Our Statement Regarding Equal Employment Opportunity and Diversity

Autonomic is committed to equal opportunity in employment and to fostering a diverse workforce, free from harassment and discrimination, in which all individuals are treated with respect and dignity.

Autonomic does not discriminate on the basis of any grounds prohibited by applicable laws. Autonomic’s equal employment opportunity and nondiscrimination policies apply to all employees, all applicants for employment, and all aspects of the employment relationship.

Accommodations for applicants with disabilities throughout the recruitment, selection and/or assessment processes, where needed, are available upon request. Please let us know if you need assistance completing or participating in the application process.

We consider diversity in our workforce to be an invaluable asset, and we strive to provide an inclusive work environment in which different ideas, perspectives, and beliefs are respected. It is the duty of every employee to assist Autonomic in maintaining this culture of inclusion.

Background Checks

Applicants who receive a job offer will undergo background checks. Autonomic complies with applicable laws regarding background checks, and applicants will be provided an opportunity to explain and correct any criminal history background information during the hiring process.

Applicant Certification

By submitting an application, I hereby certify that:

  • I accurately disclosed all relevant information on this application and will, in the future, provide accurate information throughout the hiring process.
  • I understand that any false statement, representation or omission of requested information may result in disqualification from employment with Autonomic, or, if discovered after I am hired, termination of employment.
  • I understand the application is not an employment agreement, that (for U.S. locations only) employment with Autonomic is at will, and that employment is conditioned upon receipt of satisfactory background checks and provision of documentary proof of my legal right to work in the US or Canada, as applicable.

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More Information on Autonomic
Autonomic operates in the Automotive industry. The company is located in Palo Alto, CA and Detroit, MI. Autonomic was founded in 2016. It has 211 total employees. To see all 20 open jobs at Autonomic, click here.
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