Executive Assistant, COO & Corporate Strategy at Fivetran

| Colorado, CO
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From our founding until now, our mission has remained the same: to make access to data as simple and reliable as electricity. With Fivetran, your data just arrives in your warehouse, canonical and ready to query, no engineering or maintenance required. As we watch more and more companies leverage our technology to become truly data-driven, we’re proud not only of our growth but also of the fact that we’ve grown without compromising our core values.
 
Integrity.
We do the right thing, even when it's harder in the short run. We challenge the status quo by reasoning from first principles.
 
Initiative.
Fivetran belongs to all of us. We take ownership and are accountable for getting things done. Through curiosity, learning, and coaching, we grow as individuals and teams.
 
One team, one dream.
We share the pains and successes of our customers, partners and colleagues. We seek, gather, and trust a diverse group of teammates with different perspectives to guide Fivetran's progress.
 
If these values resonate with you, we’d love to hear from you.

Fivetran is looking for an ambitious and exciting administrative professional to support our Co-Founder/COO and Senior Director of Strategy and Operations as an Executive Assistant. The mission of the role is to optimize the working time of these two executives, through impeccable admin support, calendar, priority and project management. 

As an Executive Assistant at Fivetran, you will support our COO and Sr. Dir of Strategy & Operations in the following areas:
  • Calendars - keeping them tidy, free of conflicts. Quickly fielding and routing inbound requests in alignment with executive priorities and adjusting them as needed to handle any rapidly changing realities. 
  • Travel Bookings - Complete and adjust bookings for domestic and international travel 
  • Expenses - Complete monthly expense reports via Expensify and Airbase
  • Questions - Field incoming from the org with enthusiasm, attracting DMs to you and away from your execs
  • Meal & restaurant management - Ordering food or booking reservations at restaurants
  • Inboxes - Purge junk mail and draft basic responses where appropriate for both email inboxes by 8am daily
  • Meeting Support - Setup, take notes and summarize meetings as needed. Create prep materials and calls as needed to ensure execs are ready to rock their meetings.
  • Document Creation and Maintenance - Draft, proofread, and improve visuals for documents and documentation as needed. 
  • Task Management - Use Height to communicate updates to your execs and ask/answer questions
  • Ad Hoc Requests - Complete additional administrative tasks as needed - common requests include document retrieval and one off meeting set ups
  • Organize Team Events and Gifts to influence team culture 
  • Keep an eye out for organizational health and surface any found issues to leaders
  • Light Personal Assistance Tasks - Ad hoc tasks like setting up docusigns for real estate transactions or paying one off bills
  • Team Standup Agendas - Provide content and facilitation backup for Denver office wide Monday check in 
  • Collaborate with Executive Operations Program Manager in the following areas: 
    • Information Sharing - Meet weekly with the EOPM to provide update on COO and S&O Director’s priorities 
    • Calendars - Work with EOPM to ensure execs calendars align with Annual and Quarterly EO cadences. 
    • Event Support - Work alongside EOPM onsite to produce ELT and Strategic events quarterly
What You'll Bring To the Table: 
  • You’re an expert in supporting multiple high level executives at the same time and can balance priorities
  • A passion and drive to build on your long-term career as an Executive Assistant
  • You revel in both making an impeccable plan, and rolling up your sleeves to get the job done however scrappy
  • You embody the "one team, one dream" value at Fivetran, acting as a team player through and through while loving your work
  • Savvy communication skills with the ability to set strong boundaries to protect executive time
  • You are confident in disambiguating environments. 
  • Comfortability and competence interfacing with any level of teammate at any organization
  • You understand and deploy soft influence and people enjoy working with and for you 
  • You are a great listener
You Should Be Comfortable With: 
  • Slack, GSuite, Task Management (Height) and Documentation management (Slab) 
  • Fast growing team with lots of new people to meet and continual learning 
  • Giving and receiving constructive feedback
  • High standards for execution 
Nice to Haves:
  • Notary Public Commission
  • Visual Design understanding - ability to make documents “pretty” 
  • Experience building and nurturing large personal networks 
  • Hiring Support for COO and Sr. Dir of Strategy & Operations 
    • Job Descriptions and Interview Loops - You're skilled in writing job descriptions and recruiting others to participate in interview loops as needed
    • Process Acceleration - Keep Execs up to date with their feedback in Greenhouse (our interview applicant tracking system) and keep  communications tight between Recruiter and Executives
    • Culture Add Interviews - Pitch in by evaluating candidates in culture add or peer interviews where appropriate
Perks and Benefits:
  • 100% paid Medical, Dental, Vision and Basic Life Insurance. Benefits begin on your first day!
  • Option of Health Savings Account (HSA) or Flexible Savings Account (FSA)
  • Generous paid time off (PTO) plus paid sick time, holidays, parental leave, and volunteer days off
  • 401k match program
  • Eligible donation match program
  • Monthly cell phone stipend
  • Work-from-home equipment reimbursement for your home office setup!
  • Professional development and training opportunities
  • Company virtual happy hours and fun team building activities
  • Pet Insurance
  • Commuter benefits to help with transit and parking costs
Shaped by the real-world needs of data analysts, Fivetran technology is the smartest, fastest way to replicate your applications, databases, events and files into a high-performance cloud warehouse. Fivetran connectors deploy in minutes, require zero maintenance, and automatically adjust to source changes — so your data team can stop worrying about engineering and focus on driving insights. To learn more about Fivetran’s culture and what it’s like to be part of the team, click here and enjoy our video.
 
To learn more about our candidate privacy policy, you can read our statement here.
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Technology we use

  • Engineering
    • JavaLanguages
    • PythonLanguages
    • SqlLanguages
    • PostgreSQLDatabases

An Insider's view of Fivetran

How would you describe the company’s work-life balance?

"Our work-life balance is less about "balance" and more about flowing seamlessly between the two. Everyone understands that to be our best in the workplace we have to embrace our true selves. That means a bike ride or yoga in the middle of the day is a priority so we can deliver great results for our customers, company, colleagues, and ourselves."

Mike Faber

Sales Leader Enablement Manager

How do you collaborate with other teams in the company?

" I collaborated with other departments on a weekly if not daily basis. Our core value of One Team One Dream ensures that everyone makes decisions that are in the best interest of the organization."

Andrew Sutherland

Business Development Manager

What are some things you learned at the company?

Fivetran is a true rocketship. I didn’t realize what an incredible company I was joining, so I feel lucky to be here every day. Everyone loves Fivetran whether they’re a customer or they’re an employee. We all strive toward a common goal of making Fivetran the best, and we’ve done a pretty amazing job at it.

Rachel Musiker

Account Executive

How has your career grown since starting at the company?

I just celebrated my one year anniversary with Fivetran! The accelerated growth has given me so many chances to learn new things and show off my skills! I’ve already been promoted twice and have more ambitious goals ahead!

Emily Chapman

Recruiting Team Lead

What are Fivetran Perks + Benefits

Fivetran Benefits Overview

100% paid Medical, Dental, Vision and Basic Life Insurance
25 days annual paid vacation, plus 13 paid holidays and generous sick time
401k match program
Pet Insurance -- and yes, you can bring your well-behaved fur babies to work
Commuter pre-tax benefits options to help with transit and parking costs
Professional development and training opportunities
Unlimited coffee, office snacks, and frequent catered lunches
Company happy hours and fun team building activities

Culture
Volunteer in local community
Fivetran encourages every employee to volunteer by giving them 2 days off each year to dedicate to a volunteer opportunity! How cool is that?!
Partners with Nonprofits
Fivetran partners with a number of nonprofits throughout the year via donation matching and other co-sponsored events.
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Diversity manifesto
Diversity Employee Resource Groups
In 2020, our team launched new Employee Resource Groups like: Women's Network, 7ERG (LGBTQIA), and BFN (Black at Fivetran)
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Fivetran host a Wellness Week every yea
Onsite Gym
Team workouts
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Company Equity
Match charitable contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Company Outings
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Parking
Pet Friendly
Relocation Assistance
Home Office Stipend for Remote Employees
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Time allotted for learning
Customized development tracks
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