Executive Assistant to CEO

| Washington DC
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ABOUT TRUEBILL 🔮

As a Y Combinator top company, Truebill’s mission is to empower people to live their best financial lives. The Truebill app gives members a holistic view of their finances, enabling them to track their accounts, manage their spending, and save for the future. Truebill also saves money for its members by canceling unnecessary subscriptions, lowering bills, and securing refunds. To date, Truebill has saved its members over $100 million.

We just announced a $45 million Series D round of funding and have over 2 million users and counting. We are now looking to scale our all-star team in both San Francisco and the Washington, DC area. Come join the journey! 😃


ABOUT THE ROLE  🤹‍♀️

We are looking for an exceptional Executive Assistant to support our CEO. You will be in charge of the following: 

Task and Time Management

  • Record all tasks assigned and performed in appropriate system(s)
  • Keep accurate and detailed records of time spent on tasks in appropriate system
  • Prioritize different types of tasks and meet deadlines
  • Consistently stay up to date on task management and communicate effectively regarding what is most important

Calendar Management

  • Manage Executive’s time based closely on their priorities.
  • Have confidence and sound judgement in pushing back on the Executive when they get distracted from their top priorities.
  • Expertly maintain and update calendar based on Executive’s preferences in a fast-paced environment
  • Ensure all meetings are set up for success - including having accurate locations, contact details, links, codes, etc.
  • Confirm appointments and alert Executive of any conflicts or updates
  • When necessary, book travel and accommodations for Executive

Meeting Management

  • Track action items committed to in meetings
  • Plan for future interactions that Executive may want to deliver to their network
  • Create follow-up emails based on information provided by the meeting owner
  • Record information collected from the meeting owner in a contact database

Email Management

  • Receive and transcribe email dictations for Executive
  • Process emails for Executive and indicate priority of emails in their inbox
  • Draft email responses when possible that Executive can edit and send
  • Scan and extract valuable information communicated via email
  • Alert Executive of any urgent emails that need to be seen or acted on
  • Clean unnecessary noise in the inbox that Executive doesn’t want to see
  • Identify opportunities to produce new interactions based on context gathered via email review

Management of Contact Database

  • Enter new contact information into CRM
  • Update existing contact information
  • Manage LinkedIn connections, when appropriate
  • Maintain contact database organization

Research management

  • Perform various internet-based research
  • Perform prospect research

Any other responsibilities that might arise while performing this job

(This is important) Please only apply if:

  • You are willing to write a customized response to this job post
  • You have at least 1 year of successful experience working remotely
  • You have experience working in a fast-past and high-volume environment and/or as an Admin at the Executive level


ABOUT YOU 🦄

  • 3+ years of experience as an Executive Assistant
  • Expert English Speaker: You need to be able to expertly speak and write fluent English at the native level.
  • Self-confident: You can communicate professionally and confidently with seasoned business contacts. Heck, you would even impress the president of the United States.
  • Highly communicative: You believe that many issues and challenges do not even arise if you communicate well. You can’t remember ever being accused of talking too little.
  • Attention to detail: You love details - if you could, you would grow them in your yard, feed them daily and never let even one get away.
  • Learning: You thrive on advancing your skills and knowledge and have done your share of self- learning.
  • Thinking ahead: You enjoy thinking one step ahead for the people you work with, solving needs before they even arise in their minds.
  • Problem solver: You have a proven skill of evaluating how to best solve a given (expected or unexpected) challenge. You believe there's always a solution and you'll find it faster than Indiana Jones.
  • Reliable and Professional: Within just a few short weeks, the person you’re supporting will build a high-level of confidence and trust in you.
  • You can write!: You might not be the next Hemingway, but you enjoy writing well and get mad every time those silly little things called “typos” creep up on you.
  • Listening is an art form: You understand the value of listening and love collecting more information than just the words that are being said.
  • Technology is fun: You might not have earned the honors of being called a “geek” but if given a piece of technology (a service, software or hardware), you will make it purr like a cat.


WE OFFER  💫

  • Health, Dental & Vision Plans
  • Competitive Pay
  • Equity
  • Matching 401k
  • Unlimited PTO
  • Lunch daily
  • Snacks & Coffee
  • Commuter benefits

 

Truebill, Inc. is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.


More Information on Truebill
Truebill operates in the Fintech industry. The company is located in Washington, DC. Truebill was founded in 2015. It has 151 total employees. It offers perks and benefits such as Mean gender pay gap below 10%, Diversity employee resource groups, Hiring practices that promote diversity, Dental insurance, Vision insurance and Health insurance. To see all 14 open jobs at Truebill, click here.
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