Executive Assistant to the CEO

| Austin, TX
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Who We Are:

Overhaul are re-defining SaaS for the supply chain, transportation and logistics industries. Providing a Real-time Supply Chain visibility and risk management platform for Enterprises, including Shippers and 3PL and an Insurtech app-based solution for Motor Carriers.

We transform disparate data into critical insights to mitigate risk and protect both product integrity, cargo security and optimize operations. We are a dynamic, innovative, and fun team who is highly committed to our customers’ experiences and our Mission and Vision.

The Role:

Overhaul is looking for a highly-motivated Executive Assistant to work in partnership with a leader's staff, supporting daily operations, logistics, and other project-based support. The person in this role will need to be a masterful problem-solver and an organizational force. Additionally, the ideal candidate will have exceptional communication skills and thrive in a fast-pace, high-intensity work setting.

At Overhaul, we look for people who have the passion and energy to challenge old ways of thinking and to be an agent of change. We believe in working hard, thinking smart, and having fun in the process. 

Responsibilities will include, but may not be limited to:

  • Ensure every day is run efficiently and effectively for the CEO. Manage and maintain complex calendars – schedule internal/external meetings, appointments, conference calls and special events - enter details and gather materials for upcoming meetings.
  • Follow-up repeatedly to ensure critical tasks are completed prior to deadlines and manage the timelines and deliverables of important projects.
  • Serve as the gatekeeper to the CEO and be able to justify each minute of time spent based on the critical needs of the businesses, weighing them against all other competing priorities.
  • Coordinate itineraries and travel arrangements (air/ground travel, accommodations, etc.) as necessary.
  • Prepare polished correspondence/communications/presentations including letters, charts, etc. Responsible for accuracy and clarity of final works.
  • Ability to take clear notes, document decisions and action items, synthesize outcomes, and distribute updates appropriately.
  • Handle ambiguous situations and constant change with confidence.
  • Proficient in filtering heavy volumes of inbound messages across various mediums (i.e. email, phone calls, LinkedIn, etc.) and ensuring important messages are replied to in a professional and timely manner, consulting and updating the CEO as necessary.

About you:

  • 5+ years’ experience supporting senior executives at a fast-paced growth company
  • Advanced executive support capabilities ranging from travel and accommodations, heavy calendar management, business partnerships and creating presentations
  • Maturity, resilience and professionalism working people internal and external high profile people alike, with the confidence to make important critical decisions when required
  • You are able to thrive in an autonomous environment but also flexible enough to be directed at times
  • Extremely organized with the ability to ensure others around you are as well
  • Experience with hyper-proactivity, always anticipating the needs of others
  • Strong command for both the fine details and the big picture, keeping priorities in constant shuffle
  • Unparalleled verbal and written communication
  • Ability to find solutions with minimal direction
  • Experience working with software and technologies that create for greater efficiency and resilience

Our Core Values and how they benefit you as an “Overhauler”
Authenticity, Receptivity and Trust

·     Extremely competitive base salary package
·      Flexible working schedules
·      Remote, hybrid, and/or In-office*
Encouragement and Learning
·     Progressive advancement opportunity & career mobility
·      Paid development personal stipend
·      Monthly lunch and learns
·      2 Unique learning systems w/Instructor led content
Wellness and Integrity
·     Rotating Overhaul “Perks @ work” (Discounts and Freebies)
·      Overhaul fully provided healthcare plan
·      Employee assistance & wellbeing programs
·      New Parent/Family/Caregiver leave(s)
·      Daily BAMM time (body and mind movement)

Diversity and Inclusivity Statement:

Overhaul has always been, and always will be, committed to diversity and inclusion. Our Overhaul Culture Code’s top listed commitment is to “Diversity and Synergy.”  All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We strongly encourage people from underrepresented groups to apply! 

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RubyLanguages
    • SqlLanguages
    • FluxLibraries
    • ReactLibraries
    • ExpressFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • MongoDBDatabases
    • OracleDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • MixpanelAnalytics
    • HotjarAnalytics
    • MiroDesign
    • AsanaManagement
    • ConfluenceManagement
    • JIRAManagement
    • WordpressCMS
    • DriftCRM
    • HubSpotCRM
    • LinkedIn SalesNavigatorCRM
    • SalesforceCRM

An Insider's view of Overhaul

How would you describe the company’s work-life balance?

In an industry that never sleeps, it can be hard to pull away and prioritize self-care and time off. Overhaul leadership strongly enforces and reminds us to take PTO as often as we can. We’re also encouraged to take those moments throughout the day to recharge and refocus with daily dedicated blocks for body and mind movement hours.

Ash

Customer Success Manager

What does your typical day look like?

A typical day consists of observing multiple shipments to confirm arrival to their delivery locations with the product being untampered and answering any questions the team may have regarding process/shipments they are unsure of. We also monitor any shipment/destination creation requests and troubleshoot device issues with our client contacts.

Quintin

GSOC Supervisor

How has your career grown since starting at the company?

I can only describe it as: “a lot." I’ve been able to go beyond tech and into business and I appreciate the opportunities that have been given to me.

Ricardo

Principal Site Reliability Engineer

What’s the vibe like in the office?

Overhaul provides a great environment to work in. The lack of micro-management and a modern approach to mental health has made this job quite enjoyable. My team is formed of an extensive group of professionals with years of experience in the domain. We have a great synergy, working great as a team.

Alexandru

Watch Officer

What are Overhaul Perks + Benefits

Overhaul Benefits Overview

FULLY PROVIDED MEDICAL CARE
LEGAL/ID SHIELD PROTECTION
PET INSURANCE
TRAVEL ASSISTANCE PROGRAM
UNLIMITED PTO
FLEXIBLE SCHEDULES
TELEDOC HEALTH + TELEADVOCACY
401K PLAN AND MATCH
REMOTE, HYBRID, AND IN-OFFICE OPPORTUNITIES
DAILY BLOCKED BODY AND MIND MOVEMENT TIME

Culture
Open door policy
Team based strategic planning
Open office floor plan
Hybrid work model
Flexible work schedule
Remote work program
Diversity
Highly diverse management team
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
The Healthcare FSA Allows you to use tax-free dollars for eligible health care expenses that are not covered by insurance for you, your legal spouse and your eligible dependents.
Disability insurance
Overhaul provides full-time employees with short-term and long-term disability income benefits.
Dental insurance
Overhaul's dental insurance helps pay for dental care and usually includes checkups, cleanings and X-rays.
Vision insurance
Overhaul’s vision policy covers routine eye exams and provides specified dollar amounts or discounts for the purchase of eyeglasses or contact lenses.
Health insurance
Overhaul provides medical insurance which is offered through United Healthcare (UHC).
Life insurance
Overhaul pays for the full cost of basic life and AD&D coverage for all eligible employees and you will be automatically enrolled into this benefit.
Pet insurance
Nationwide pet insurance helps you cover veterinary expenses so you can provide your pets with the best care possible without worrying about the cost.
Wellness programs
Team workouts
Mental health benefits
Your Mental Health & Advocacy package connects you with services to help navigate healthcare questions and personal life issues and stresses. Your teleadvocacy services are 100% paid for by Overhaul
Financial & Retirement
401(K)
401(K) matching
Company equity
Performance bonus
Child Care & Parental Leave Benefits
Generous parental leave
Vacation & Time Off Benefits
Unlimited vacation policy
Generous PTO
Paid holidays
Paid sick days
Office Perks
Company-sponsored happy hours
Onsite office parking
Pet friendly
Professional Development Benefits
Job training & conferences
Lunch and learns
Promote from within
Online course subscriptions available

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