Executive Administration at Tata Consultancy Services (Phoenix, AZ)

| Phoenix – Mesa – Scottsdale, AZ
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The Executive Administrative position would beresponsible for independently performing day to day tasks inalignment with TCS Management systems. The responsibilities involve:
  1. Reception tasks
  • Reception Management
  • Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office.
  • Receive & dispatch Fedex, UPS, DHL and other packages
  • Mail collection and distribution.
  • Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
  • Order & manage supplies (pantries, copiers, office supplies, etc.)
  • Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same.
  • Maintain Seat Occupancy data.
  • Create UPS Shipping label request
  • Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines)
  • Billing and any other Admin duties that may be required / assigned by Supervisor from time to time.

  1. Administrative tasks

Facility Management: Handling all aspects of Facility Management (comprising of but notlimited to Managing Security requirements, Housekeeping, Material Movement,Front Office Management, Inventory Management, Compliance Management etc.)

Security:Handling all aspects of Physical Security, including but not restricted toensuring optimum functioning of all Security and Access Control Systems. Therole involves monitoring CCTV coverage, analysis of CCTV and Security systemsdata, Electronic access functions involving assigning / revoking,reconciliation of data, report generation etc.), with a view to ensureimplementation of and compliance with all Information & Security Policies.

Procurement and Inventory Management Timely procurement to make sure office supplies andbreak room supplies such as tea/coffee are refilled throughout the facility atregular intervals.

Purchase Functions: Ensure time procurement of items required for the locations areprocured by adhering / complying with all aspects of TCS Purchase policies asenshrined in TCS Purchase Manual (including Negotiations, Vendor Management,Purchase Requisitions, Processing Payments etc

Audits: Ensure audit readiness of thelocation at all time by complying with and enforcing TCS Policies.
  • Ensuring that the location complies with all statutory requirements, building codes etc.

Others: Ensuring compliance and adherence to Work EnvironmentGuidelines (WEG) and HSE Guidelines (TCS Processes which will be made availablelater).
  • Maintaining record of Health Safety Environment Data as per the TCS process to be able to go through internal/external audit.
  • Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with TCS Policies.
  • Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills.

- Ensuring100 percent availability of all Safety, Security Equipment and other officesystems / equipment.

- Ensuringpolicies relevant to material movement and Shipping are complied with.

- Coordinationwith various stake holders (both internal and external), regular liaison /interaction with TCS Senior Executives to understand project requirements andother aspects requiring Admin attention.

- Liaisonwith landlord and other stake holders at regular intervals to build a workingrelationship so as to be able to meet various TCS requirements.
  • Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc.
  • Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration, NA.
  • Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required.
  • Ensuring valid agreements are available for all vendors.
  • Be available on site on all working days to ensure effective Administration of the premises.
  • More Information on Tata Consultancy Services
    Tata Consultancy Services operates in the Consulting industry. The company is located in Edison, NJ, New York, NY, New York, NY and Santa Clara, CA. Tata Consultancy Services was founded in 1968. It has 484503 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits and Life Insurance. To see all 64 open jobs at Tata Consultancy Services, click here.
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