Event Specialist (Miami, FL)

| Miami, FL
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At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title
Event Specialist

Location
Weston

Facility
CC Florida Weston

Department
Marketing Admin-Marketing

Job Code
000718

Shift
Variable

Schedule
8:00am-5:00pm

Job Summary
Once again, Cleveland Clinic Florida has been recognized for outstanding care in the Florida region. Weston Hospital ranked No. 1 in the Miami-Fort Lauderdale metro area, according to U.S. News & World Report's "2021-22 Best Hospitals" rankings.

"It is an honor for our Florida hospitals to be recognized by our peers for our focus on quality and patient safety," says Conor Delaney, MD, PhD, CEO and President of Cleveland Clinic Florida. "These accolades belong to our dedicated team of caregivers who are truly committed to providing exceptional service and putting patients first."

Cleveland Clinic Florida continues to be committed to achieving excellent outcomes while providing patient-centered medical and surgical care.

If you have a passion for meeting people and want to work in a supportive team environment this is the right position for you. In this position you will use your communication skills and time management to in help our Marketing team create world class events to highlight Cleveland Clinic Florida.

Under the leadership of the Philanthropy Marketing Manager, coordinates and manages events, community activities and philanthropy programs for Cleveland Clinic Florida. Develop, manage and implement programs and events, maintain budgets and timelines, vendor negotiations, registrations and provide timely updates and briefings to constituencies as appropriate. Coordinate logistics and manpower for events, community activities and philanthropy programs. Compile and maintain databases generated from participants in programs and events to increase capabilities of the department.

Job Details

Responsibilities:
  • Complies with established corporate and departmental policies, procedures, objectives, quality assurance methods, and safety codes. Demonstrates compliance with licensing, regulatory and accrediting agency provisions as required.
  • Consistently demonstrates appropriate and professional communication behavior toward patients, customers, vendors and coworkers. Cooperates with management and peers to promote an environment of teamwork and collaboration.
  • Responsible for attending and coordinating all details and logistics of events, community activities and philanthropy programs.
  • Develops and maintains master health system calendar of events, community activities and programs.
  • Secures physicians, speakers/presenters and coordinates manpower for events, community activities and programs.
  • Coordinates production of promotional and collateral materials for events, community activities and programs.
  • Arrange aspects of presentations where applicable.
  • Conducts analysis of participation; develops and maintains database of participants and utilizes database in targeted marketing efforts.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops when approved by Regional Director.
  • Provides a recap and debrief of all events to Events Manager and Regional Director.
  • Performs all other duties as assigned or requested.
  • Position may require nights, weekends and holidays.


Education:
  • Bachelor's Degree
  • In-depth knowledge of various aspects of events


Certifications:
  • Must have valid Florida Driver's license


Competencies (Complexity of Work):
  • Within the scope of the job, requires critical thinking skills, decisive judgment and the ability to work with minimal supervision
  • Experienced Professional with demonstrated attention to details, superior managerial and organizational skills and demonstrated working knowledge of stewardship and customer relations.
  • Must be able to work in a stressful and collaborative environment.
  • Ability to act independently and exercise initiative in the coordination of work activities is essential. Familiarity with word processing and spreadsheets required. Must have strong organizational, time management and oral communication skills.


Work Experience:
  • A minimum of three to five years of experience required.
  • Must have coordination experience.


Physical Requirements:
  • Frequent travel is required and includes frequent walking, standing and sitting for periods of time.
  • Assisting in event set-up is required. As such, lifting and carrying weights of up to 35 - 60 pounds from low to high levels is occasionally required and is an essential function of the position.
  • Grasping and reaching are frequently required handling demands. Occasional bending, kneeling, reaching overhead, and standing are also required.
  • Independent decision-making is required. Mental concentration and working with precise limits of accuracy are important.
  • Able to function in a stressful environment.


Personal Protective Equipment:
  • Follows standard precautions using personal protective equipment as required.


The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our employees and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. Job offers will be rescinded for candidates for employment who test positive for nicotine. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions after 90 days.

Cleveland Clinic Health System administers an influenza prevention program as well as a COVID-19 vaccine program. You will be required to comply with both programs, which will include obtaining an influenza vaccination on an annual basis, and being fully vaccinated against COVID-19, or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.

Please review the Equal Employment Opportunity poster.

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities
More Information on Cleveland Clinic
Cleveland Clinic operates in the Biotech industry. The company is located in Cleveland, OH. Cleveland Clinic was founded in 1921. It has 35564 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits and Life Insurance. To see all 76 open jobs at Cleveland Clinic, click here.
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