Coordinator II, Events (San Diego, CA)

| San Diego, CA
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SeaSpine is uniquely transforming Spinal Surgery with safe, fast, real-time solutions that give surgeons and hospital partners the confidence to deliver better outcomes to improve patient lives-NOW. If you are interested in being a part of our amazing journey as a member of the SeaSpine Team, please read on!

The Events Coordinator II leads event planning and logistics which may include a variety of events that fall under the Events Team's overall portfolio, including exhibits, workshops, COAST visits, medical education and sales training events. The Events Coordinator II will work closely with department leadership and will drive value across the organization by enhancing the experience of the surgeons and distributors who participate in our programs.

Your key responsibilities

  • Plan, coordinate and execute events of varying sizes and parameters
  • Leads all aspects of the event logistical plan, including but not limited to:

    • Facilitation of invitation creation and distribution
    • Creation of attendee registration sites via Cvent
    • Communication with event attendees, including surgeons, distributors and employees
    • Works with Marketing Operations and Product Marketing to plan marketing materials
    • Travel logistics arrangements as needed per event
    • Securing of housing contracts as needed
    • Transportation and meal arrangements as needed
    • Development of documents and handling of other administrative items such as: event snapshots, invitations, calendar holds, agendas, participant profiles and more
    • On-site event logistics as needed

  • Timely and professional communication with all meeting stakeholders
  • Organizes and manages logistical suppliers to ensure a seamless, high quality event experience for all related programs
  • Negotiates contracts with hotels, conference centers and other vendors
  • Reconciles invoices and expenses
  • Works collaboratively with Marketing, Sales, Legal, Accounting and Marketing Services teams and outside vendors
  • Develops strong working relationships with surgeon customers, sales management, internal partners, and distributors
  • Adheres to industry, company and other governing policies with respect to show giveaways, physician events, dinners, receptions, promotions, market research, physician payments etc.
  • Performs all other duties as assigned

Who you are

  • Bachelor's degree in Marketing, Communications, Hospitality or related field
  • 3-5 years' experience in event or marketing program coordination
  • Demonstrated ability to manage the delivery of projects / programs in a cross-functional, geographically dispersed environment in a timely and effective manner
  • Excellent computer skills and knowledge of Microsoft Office Suite
  • Excellent communication skills, both verbal and written and interpersonal skills with proven ability to interface at all levels
  • Proven ability to work both independently and on a team
  • Must exhibit strong organizational skills
  • Ability to acknowledge and resolve problems providing expedient solutions in a professional manner
  • Demonstrated ability to maintain a high level of professionalism and confidentiality while interacting with staff (at all levels) and customers in a fast-paced environment, sometimes while under pressure
  • Ability to manage workloads and prioritize projects to achieve established goals and objectives
  • Ability to adapt to fast-paced team-oriented work environment while maintaining a positive attitude
  • Ability to analyze, troubleshoot, and resolve problems / issues as they arise
  • Ability to work overtime as required, including evenings and weekends
  • Must be able to travel via car and / or airplane; travel 5 - 15%

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
More Information on SeaSpine
SeaSpine operates in the Biotech industry. The company is located in Carlsbad, CA, Irvine, CA and Wayne, PA. SeaSpine was founded in 2022. It has 410 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits and Life Insurance. To see all 19 open jobs at SeaSpine, click here.
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