Team Description:

The Contracts team collaborates with our technical, finance and business development teams to submit quality proposals for project funding opportunities, and negotiates contracts with a wide variety of customers, subcontractors and vendors. We pride ourselves on our ability to provide superior service and expertise that contributes to the company’s mission to solve complex problems and deliver innovative software solutions to our customers. 

Kitware is actively seeking a Contracts Administrator to assist with all aspects of the contracting lifecycle primarily for our non-government customers. The administrator will be responsible for assisting in the preparation of proposals, negotiating contract terms, issuing and negotiating subcontracts, and providing post award support. The Contracts Administrator will interact with corporate executives, project managers, team members, auditors, collaborators, government customers, subcontractors, and vendors in various capacities. Kitware’s customers range from startups to Fortune 500 companies, government agencies and academic laboratories worldwide.

In This Position You Will:

• Coordinate efforts in preparing proposals 
• Interface with subcontractors to obtain all necessary data for proposals, including pricing information
• Negotiate, finalize and administer contracts with customers and subcontractors
• Prepare and disseminate proper instructions to the internal organization on contract requirements
• Evaluate contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations
• Review, negotiate and finalize all contract modifications
• Complete all post-award administrative reporting requirements
• Maintain close contact with customers and collaborators, fostering long-term business relationships
• Act as primary point of contact for external organizations and internal individuals for proposal and contract related activities
• Maintain documents and input data into Kitware’s contract management system
• Improve processes and advance team initiatives
• Perform such other assignments as may be required from time to time by management

Required Qualifications:

• Minimum of a bachelor's degree and at least 5 years of demonstrated experience working in the field of contracts, proposals and/or project management, or equivalent amount of education and experience
• Strong understanding of contracting principles and legal terms and conditions
• Strong communication skills
• Computer literate in Microsoft Office (Word, Excel and PowerPoint) and an ability to learn Kitware’s internal contract management system
• Strong organizational skills and ability to multitask and prioritize
• Ability to work independently and collaboratively

Preferred Qualifications:

• Experience with Google Docs 
• Experience working with a technical company, an academic institution, or in an R&D environment

Company Description

Kitware is a research and development software solutions provider with a mission to advance science, make a positive impact, and share our results all within a collaborative, employee-focused work environment that is friendly, fair, and flexible. Our work is improving healthcare outcomes, increasing national security, and advancing our national computing infrastructure. Our customers and collaborators include top universities from around the world, government organizations, national research labs, medical device manufacturers, car manufacturers, financial institutions and many others. Kitware is proud to be 100% employee-owned, and Great Place to Work-Certified™. 

Additional Information

Our team members enjoy a small company environment, flexibility in work assignments, and high levels of independence and responsibility. Besides a great work environment, our comprehensive benefits package includes a generous compensation plan, tuition reimbursement program, flexible working hours, six weeks paid time off, 401(k), health insurance, life insurance, short- and long-term disability insurance, bonus plan, and free coffee, drinks and snacks.

Kitware actively subscribes to a policy of equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, protected veteran status, uniformed service member status, or any other characteristics protected by applicable law.

To be in compliance with the requirements for federal government contractors, all Kitware new hires must be fully vaccinated against COVID-19 prior to their start date. Kitware will consider exceptions for religious and medical reasons, where appropriate. “Fully vaccinated” means you must have both doses of a 2-dose vaccine and two weeks have elapsed since the second dose, or have received 1 dose of a 1-dose vaccine and two weeks have elapsed since the dose. Proof of your vaccination status in the form of a copy of a CDC vaccine card, or notice of approval of a religious or medical exemption by Kitware human resources, must be submitted prior to your start date.